SAP Knowledge Base Article - Public

2905703 - How to Work with Extension Scenarios

Symptom

In Business ByDesign, Administrators are able to create Extension Fields, either at Header or Item level. They can then add these fields to screens or templates in order to adapt the system to their needs.

 Another facet of these fields is that via Extension Scenarios, you are able to create an extension field in one business context and then add that extension field to multiple other business contexts. The data stored in the extension field is then passed from one business context to the next as part of a business process.

Environment

 SAP Business ByDesign.

Resolution

There is no previous configuration or scoping needed in order to work with Extension Scenarios, all you need to do is follow these steps:

Creating the Extension Field (Not necessary if this has already been done):

  1. Navigate to a screen where you want to add the new field.
  2. From the Adapt menu, select Enter Adaptation Mode.
  3. In adaptation mode, select Edit Screen from the Adapt menu.
  4. Click on the Extension Fields pane of the adaptation panel.
  5. Select a section from the list, or alternatively, click directly on a section that has been enabled for extension fields on the screen.
  6. Click Add.
  7. Select a field type.
  8. Enter a field label.
  9. Save your changes.
  10. Select the Visible checkbox next to the extension field to make it visible on the current screen.
  11. Click Save.

Adding an Extension Scenario to this field, in order to extend it to another scenario:

  1. Navigate to a screen where you have added the field.
  2. From the Adapt menu, select Enter Adaptation Mode.
  3. In adaptation mode, select Edit Screen from the Adapt menu.
  4. Go into Adaptation Mode.
  5. In the side bar, scroll down until you see a plus ('+') sign.
  6. Click on it and select Extension Fields.
  7. Highlight the extension field that you wish to extend.
  8. Click on Further Usage.
  9. Go to the tab Extension Scenario.
  10. Highlight the Extension Scenario you want to add this field to.
  11. Click 'Add'.
  12. Repeat steps 10-11 until all Extension Scenarios necessary are covered.

 Below, you can find a list of all available Extension Scenarios:

Account - General Information to Lead - General Information

Production Lot - General Information to Production Confirmation - General Information

Account - General Information to Opportunity - General Information

Project - Expense to Baseline – Expense

Account - General Information to Sales - General Information

Project - Expense to Snapshot – Expense

Account - General Information to Service - General Information

Project - General Information to Snapshot - General Information

Activities

Project - Material to Baseline - Material

Business Partner - General Information to File for Account Export Run

Project - Material to Snapshot - Material

Customer Invoice - Item to Customer Return - Item

Project - Task to Baseline - Task

Customer Invoice - General Information to Invoice Requests - General Information

Project - Task to Snapshot - Task

Customer Return - Item to Invoice Requests - Item

Project - Team Member to Baseline - Team Member

Inbound Delivery - General Information to Outbound Delivery - General Information

Project - Team Member to Snapshot - Team Member

Inbound Delivery Notification - General Information to Inbound Delivery - General Information

Project - Work Package to Baseline - Work Package

Inbound Delivery Notification - Item to Inbound Delivery - Item

Project - Work Package to Snapshot - Work Package

Inspection Plan - General Information to Inspection - Inspection Plan Snapshot

Purchase Order - Item to Inbound Delivery Request - Item

Invoice Requests - General Information to Customer Invoice - General Information

Purchase Order Logistics Details - Line Item to Inbound Delivery - Line Item

Invoice Requests - General Information to Customer Invoice - Item

Purchase Order Logistics Details - Line Item to Inbound Delivery Notification - Line Item

Invoice Requests - Item to Customer Invoice - Item

Purchase Proposal – Item to Purchase Request – Item

Lead - General Information to Opportunity - General Information

Purchase Request - Item to Purchase Order - Item

Lead - General Information to Sales - General Information

Return to Supplier - Item to Outbound Delivery Request - Item

Material – General Information to Customer Return Notification - Line Item

Sales - General Information

Material – General Information to Purchase Proposal – Item

Sales - General Information to Service - General Information

Opportunity - General Information to Sales - General Information

Sales - Item

Opportunity - Item to Sales - Item

Sales - Item to Service - Item

Outbound Delivery - General Information to Invoice Requests - General Information

Sales Order - General Information to Invoice Requests - General Information

Outbound Delivery - Item to Invoice Requests - Item

Sales Order - General Information to Invoice Requests - General Information

Outbound Delivery - General Information to Freight List- Item

Sales Order - Item to Invoice Requests - Item

Outbound Delivery Request - General Information to Outbound Delivery - General Information

Sales Order - General Information to Outbound Delivery Request - General Information

Outbound Delivery Request - Item to Outbound Delivery - Item

Sales Order - Item to Delivery Request - Item

Outbound Delivery Request - General Information to Warehouse Request - General Information

Sales Order - Item to Purchase Request - Item

Personnel Administration - Work Agreement General Information to Payroll - Work Agreement General Information

Service - Affected Product

Product - General Information to Goods and Activity Confirmation - Product Item

Service - General Information

Product - General Information to Label - General Information

Service - General Information to Sales - General Information

Product - General Information to Purchasing Contract - Item

Service - Item

Product - General Information to Opportunity - Item

Service Confirmation - General Information to Invoice Requests - General Information

Product - General Information to Production Confirmation - Product Item

Service Confirmation - Item to Invoice Requests - Item

Product - General Information to Purchase Order - Item

Service Order - General Information to Invoice Requests - General Information

Product - General Information to Sales - Item

Service Order - General Information to Outbound Delivery Request - General Information

Product - General Information to Service - Affected Product

Service Order - Item to Delivery Request - Item

Product - General Information to Service - General Information

Service Order - Item to Invoice Requests - Item

Product - General Information to Service - Item

Service Order - Item to Purchase Request - Item

Product - General Information to Warehouse Confirmation - Product Item

Shopping Cart - Item to Purchase Request - Item

Product – General Information to Stock Transfer Orders – Item

Stock Transfer Order - Item to Delivery Request - Item

Product Design Detailed Structure - Production Bill of Material Line Item Change Details

Stock Transfer Outbound Delivery – General Information to Stock Transfer Delivery Notification – General Information

Production Bill of Material Line Item Change Details - Released Execution Model Input Products

Stock Transfer Outbound Delivery – Line Items to Stock Transfer Delivery Notification - Line Item

Production Proposal - General Information to Production Request Planning Details - General Information

Supplier - General Information to Purchase Order - General Information

Production Request Planning Details - General Information to Production Requests - General Information

Template - General Information to Project - General Information

Production Requests - General Information to Production Order - General Information

Template - Material to Project - Material

Production Order - General Information to Production Lot - General Information

Template - Task to Project - Task

Production Order - General Information to Production Task - General Information

Template - Work Package to Project - Work Package

See Also

KBA 2727775 - Value Of Field Added Via Extension Scenario Not Available.

KBA 2636184 - How To Integrate KUT Extension Fields Into Web Services.

KBA 2353750 - Error When Activating Process Extension Scenario: Process Extension Scenario already shipped. No changes allowed.

KBA 2834449 - Extension Field Information is not Passed from Sales Order to Down Payment Invoice Request via Extension Scenario.

KBA 2711089 - How to Extend a KUT field in BYD HTML.

KBA 2241752 - The Extension Field Created in Sales order is not Updating the Values in the Outbound Delivery Invoice Request.

KBA 2246008 - Extension Scenario Material to Contract Item is not Available.

KBA 2730064 - Not Able to Pass Extension Field from Sales Order Header to Purchase Request in a Third Party Scenario.

Keywords

Extension Fields, Extension Scenario, Extensibility , KBA , AP-SLO-SO , Sales Order , How To

Product

SAP Business ByDesign all versions