SAP Knowledge Base Article - Public

2900774 - Cannot Post Ready for Posting Supplier Invoice, Error Message: Error Occurred While Trying to Evaluate Condition of A Process Step

Symptom

You cannot post a supplier invoice even the status is Ready for Posting, error messages:

  • Posting not possible; clarify exceptions first.
  • Error occurred while trying to evaluate condition of a process step.
  • Exchange Rate for ABC and DEF for Rate Type 001 does not exist for YYYYMMDD.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Supplier Invoicing work center.
  2. Go to Invoices and Credit Memos view.
  3. Open supplier invoice XYZ (XYZ refers to the supplier invoice ID).
  4. Click Check, there is no exception or error message, the status of the invoice is Ready for Posting.
  5. Click Post.

You can see error messages:

  • Posting not possible; clarify exceptions first.
  • Error occurred while trying to evaluate condition of a process step.
  • Exchange Rate for ABC and DEF for Rate Type 001 does not exist for YYYYMMDD (ABC refers to a currency, DEF refers to the supplier invoice currency, YYYYMMDD refers to date).

You don't understand why the exchange rate between ABC and DEF is required.

Cause

In supplier invoice approval process, you have maintained one or more condition including currency ABC.

For example, Total Net Amount Greater than 100.00 ABC.

Hence when you click Post in supplier invoice , system will search for the exchange rate between the supplier invoice currency and currency ABC, to compare whether the total net amount meets the condition or not, and then trigger approval process accordingly.

If there is no exchange rate maintained, system cannot compare hence the error messages raised.

Resolution

To post the supplier invoice, you need to maintain the exchange rate between ABC and DEF.

  1. Go to General Ledger work center.
  2. Open Common task: Edit Exchange Rates.
  3. Add Row, maintain the exchange rate between ABC and DEF and save it.

The exchange rate valid from date must be before the date in the error message: YYYYMMDD.

After the exchange rate maintained, you will be able to post supplier invoice XYZ.

Keywords

Cannot Post Supplier Invoice, Evaluate Condition, Exchange Rate Not Exist, Ready for Posting , KBA , AP-SIP , Supplier Invoice Processing , How To

Product

SAP Business ByDesign all versions