SAP Knowledge Base Article - Public

2848585 - Maintain a restriction for Sales Document Type in Business Role

Symptom

You want to set up a restriction for Sales Document Type for Business Role assigned to User.

"Image/data in this document is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental." 

Environment

SAP S/4HANA Cloud

Resolution

  • Check Business Roles assigned to user in Maintain Business User app:

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According above example, user have two business roles assigned: SAP_BR_INTERNAL_SALES_REP and SAP_BR_RETURNS_REFUND_CLERK.

  • Check IAM Information System app, in which business roles the restriction for Sales Document Type needs to be maintained:
  1. Select Restriction as main entity;
  2. Enter the restriction (in this case Sales Document type) in the search field;
  3. Click Go;

You can see there are a lot of business roles that have field Sales Document Type as an option for restrictions:

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  • So, we can add Business Role ID in the filters, and check that both business roles have Sales Document Type available:

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  • Go to Maintain Business Role app, in order to maintain Restrictions for Sales Document Type for the following business roles (SAP_BR_INTERNAL_SALES_REP and SAP_BR_RETURNS_REFUND_CLERK):

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In this example, you would like to restrict the role write access to a specific sales document type CBAR, however to not want to place other restrictions on role which will be assigned to user (Unrestricted).

Note: When you put a restriction on a field, in this example, put CBAR as a document type (for write) means, you just able to create a CBAR document. This restriction should be added to all business roles assigned to the user.

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As mentioned previously, the step above needs also to be done for business roles SAP_BR_RETURNS_REFUND_CLERK.

After business roles maintained, you can try a test, go to Create Sales Orders - VA01 app, choose order type OR.

Note: You have no authorization for OR document type, only CBAR, as maintained in above steps.

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See Also

2598733 - Maintain Restriction in Business Role

Keywords

restriction, restrictions, restricted, Maintain business user, Maintain business role, Sales Document Type, business role, document type, Business Role ID, Maintain Business User, restrict access, roles restriction , KBA , SD-SLS , Sales , BC-SRV-APS-IAM , Identity and Access Management , How To

Product

SAP S/4HANA Cloud all versions