SAP Knowledge Base Article - Public

2820415 - Activity Code is Displaying Instead of Activity Description in Edit Time Sheet

Symptom

Unusual behavior in Time Sheet while entering Activity Description

Case 1:

Type the description and choose the same from the system prompt but system displays the respective numeric code after selection

Case 2:

Then add the Time in any of the day and click, then system creates a new empty row and the entered time goes to third row.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Home work center
  2. Go to Self Service Overview
  3. Click Edit Time Sheet
  4. Select Add Row
  5. Enter the Description of the activity

Cause

When you explicitly entry description of the activity followed by 'Enter' (keyboard enter key), system is unable to find the valid 'Activity'. Due to the fact that its not able to find correct activity, when hours are entered against it, system does not want to put your valuable hours against this activity and shift it to next row.

At present, Explicit entry of 'Activity' with description is not currently supported in the system

Resolution

There are two workarounds for this:

1. Type the activity description and select from system suggested activity, and enter your hours against this. This way system finds correct 'Activity'.
2.  Use value help (F4) and then select the activity, and enter your hours against this. This way as well system finds correct 'Activity'.

Additional notes:

There can be multiple activities with the same description, explicit entry of description can lead to mistakes in time entry and hence 'activity code' can only be entered explicitly and not just the description of activity.

Additionally, with explicit entry of description system could not find the right Key for 'Activity'. it creates next row for the time/hours entered. When you press 'Save' error is raised 'Activity <XX> is not valid' to ensure there is no inconsistency in data entry.

You can alternatively use value help and select the required activity OR type the activity description in the activity field and select from the system proposed value.

These ways there we don't have any problem

Keywords

activity, description, time recording, time sheet , KBA , SRD-HR-TLM , Time and Labour Management , Problem

Product

SAP Business ByDesign 1908 ; SAP Business ByDesign 1911