SAP Knowledge Base Article - Public

2805845 - System Not Checking Duplicated Supplier Invoices

Symptom

System is not checking a duplicated Invoice according to the Activity 'Supplier Invoice Exceptions' in Business Configuration.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Business Configuration work center.
  2. Go to the Overview view.
  3. Search for the Activity 'Supplier Invoice Exceptions'.
  4. Open the Activity.
  5. Select the Exception Type 'Possible Duplicate'.
  6. Select the 'Invoice Fields to be Compared'.
  7. In the field External Document ID - Similarity (%) enter a percentage close or equal to a hundred.
  8. Save changes.

Then, perform the steps below:

  1. Go to the Supplier Invoicing work center.
  2. Click on the Common Task 'New Invoice Without Purchase Order'.
  3. Create a new Invoice simulating the same fields as the existing Supplier Invoice ABC (ABC represents Supplier Invoice ID).

You were expecting an error message "Invoice may be a duplicate of invoice ABC" in the new Supplier Invoice, but it did not appear.

Cause

The field 'External Document ID - Similarity (%)' should be kept a lower value if you want system to check for wide range of invoices, the system will never show an error message if the value is set to 100% because the system will only mark as a duplicate an exact equal invoice.

Resolution

  1. Go to the Business Configuration work center.
  2. Go to the Overview view.
  3. Search for the Activity 'Supplier Invoice Exceptions'.
  4. Open the Activity.
  5. Select the Exception Type 'Possible Duplicate'.
  6. Select the 'Invoice Fields to be Compared'.
  7. In the field External Document ID - Similarity (%) enter a lower percentage.

Keywords

External Document ID - Similarity; Supplier Invoice Exceptions; Supplier Invoice; Duplicate , KBA , AP-SIP-SIV , Supplier Invoice , How To

Product

SAP Business ByDesign all versions