SAP Knowledge Base Article - Public

2788547 - Insufficient Funds on Petty Cash Error While Performing Incoming Cash Transfer

Symptom

You are trying to post an Incoming Cash Transfer from Bank Account ID to Petty Cash ID and the error message is shown as

Insufficient Funds on Petty Cash.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Payment Management Work center.
  2. Go to the Petty Cash view.
  3. Show All Petty Cash and Find Petty Cash ID 123(123 here represents Petty Cash ID).
  4. Select the Petty Cash ID and Go to New and then to Incoming Cash Transfer.
  5. Select the Bank Account ID and the Transaction Amount.
  6. Choose Post.

Error message is shown.

Cause

The liquidity of Petty Cash ID is negative even on transferrring Transaction Amount XYZ(XYZ here represents Transaction Amount) from Bank Account ID to Petty Cash ID.The liquidity position of Petty Cash ID can be checked by following steps:

  1. Go to the Payment Management Work center.
  2. Go to the Payment Monitor view.
  3. Show All Payments and Go to Advanced Filter.
  4. Enter the Petty Cash ID,Value Date,Status.
  5. Choose Export To Microsoft Excel.

Value Date is the Posting Date of Incoming Cash Transfer.Kindly ensure that the Status of the Payments is Confirmed.

Once you add the values in Excel,the liquidity of Petty Cash ID is shown. The liquidity position would ideally be less than zero and in negative even on adding the Transaction Amount of Incoming Cash Transfer.Hence,the error message is shown.

Resolution

You can enter the Transaction Amount in Incoming Cash Transfer which would bring the liquidity position of Petty Cash ID to positive .

Keywords

Petty Cash,sufficient Funds,Incoming Cash Transfer , KBA , AP-PAY , Payment Processing , Problem

Product

SAP Business ByDesign 1902 ; SAP Business ByDesign 1905 ; SAP Business ByDesign 1908