SAP Knowledge Base Article - Public

2774869 - Country Italy or France-How to check which document numbering rule is used to determine the Supplier invoice ID when there is more than 1 rule

Symptom

You might want to know which one out of many rules available for same Company and Document type is picked by system to determine the numbering of Supplier invoice.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Business configuration work center
  2. Go to Implementation projects
  3. Click on Activity List
  4. Go to Fine tune
  5. Search for Document Numbering Formats for Supplier Invoicing
  6. Select it and click on Open

You will see one or more rules for same Company, Document type and Supplier Location.

Cause

Valid from date  causes confusion in understanding which numbering rule is used to determine the Supplier invoice ID when there is more than 1 rule.

Resolution

The Date on which you click on Post button on the Invoice is firstly considered to determine the rule, on that day which ever rule is on top it gets priority provided the invoice's Posting date that is mentioned in the general tab, falls in the range of valid from and valid to of the rule.

One challenge you might face is, on the day you clicked on Post button on the Invoice, which Document numbering rule was on top, because we do not show you when a document rule was created. Also, what we show is Valid from date and that refers to Posting date mentioned in the general tab of invoice and when you create numbering rule you can give past date in the valid from date.

When you want to know the creation date of numbering rule, let us know through incident with reference to this case document and we shall provide you the details.

Also submit a new requirement in customer influence forum asking for the document numbering rule creation date to be made visible in future releases.

Keywords

wrong SDN, wrong sequential document numbering,wrong supplier invoice number, Wrong Document ID, Italy Invoice , KBA , AP-SIP , Supplier Invoice Processing , Problem

Product

SAP Business ByDesign all versions