SAP Knowledge Base Article - Public

2774212 - Almost all Numbers in Number Range are Reserved

Symptom

You noticed that an incident has been created stating that almost all numbers in a given number range are reserved.

Environment

SAP Business ByDesign.

Reproducing the Issue

  1. Go to Application and User Management work center.
  2. Go to Incidents view.

You noticed that the system created an incident with below description (Example):

Health Check Component: Cross-Application Services

Health Check Name: Number Range Depletion

Description: The system is running out of unique numbers for a particular number range. When this occurs, the system does not allow you to create a new business document or master data, depending on which number range is affected. You must extend your existing number range.

Number Range Profile Name: FIAADO 
Number Range Type Name: FIAADO_0002 
Number Range Object Name: FIA_ACCDOC 
Number Range Object Long Text: FIA_ACCOUNTING_DOCUMENT 
Number Range Subobject Name: 000001 
Year: 2018 
Interval Number: 50 
Remaining Percent Level: 0 % 
Warn when less than % remain: 5 % 
Number Range Profile Name: FIAADO 
Number Range Type Name: FIAADO_0002 
Number Range Object Name: FIA_ACCDOC 
Number Range Object Long Text: FIA_ACCOUNTING_DOCUMENT 
Number Range Subobject Name: 000001 
Year: 2018 
Interval Number: 60 
Remaining Percent Level: 0 % 
Warn when less than % remain: 5 %

Cause

This is an automatic system alert, which aims to inform that for a specific document, its number range has almost no available numbers/IDs left, hence the related business transaction would not be created.

Resolution

Within the error description in the incident, there are two important fields: Number Range Object Long Text and Interval Number

The number range object in the above example is FIA_ACCOUNTING_DOCUMENT, which stands for the business object of journal entries. The message also mentions the interval numbers 50 and 60 for year 2018.

Therefore, it is known that for fiscal year 2018 the system is running out of numbers for journal entries with interval numbers 50 and 60

To check and adjust the number ranges, please follow below steps:

  1. Go to Business Configuration work center.
  2. Go to Implementation Projects view.
  3. Open the activity list.
  4. Open activity Journal Entry Types and Number Ranges.
  5. Click Edit number range profiles for journal entries.

In this screen you'll be able to edit the number ranges.

Note that the IDs are fiscal year-dependent. Hence, for 2018 you may be running out of numbers for interval 50 but for 2019 there are still numbers available.

Keywords

Number Range. Journal Entry. Accounting Document. , KBA , SRD-FIN-GL , General Ledger , How To

Product

SAP Business ByDesign all versions