SAP Knowledge Base Article - Public

2738661 - How to enable Nickname field for Employee’s Personnel File

Symptom

Your requirement is to enable the Nickname field in the Employee’s Personnel file. But the Nickname field is not available in Adaptation/ Personalization screen of the Biographical Data in the Personnel file.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Personnel Administration work center
  2. Go to Employees view
  3. Search for the employee
  4. Edit the Employee data
  5. Select View All
  6. Go to tab Personal Data -> Biographical Data
  7. Nickname field is missing
  8. Personalize/ Adapt the screen
  9. Unable to see the Nickname field

Cause

Nickname field is not enabled in the fine-tuning activity General Business Partners in Business Configuration work center.

Resolution

To enable the Nickname field for the Employees, you may follow the below steps:

  1. Go to Business Configuration work center
  2. Go to Overview view
  3. Show Activities and find the activity General Business Partners 
  4. Open the activity and select Maintain Name Formats
  5. Select Add row button to add the required country
  6. At the bottom of the screen in the Details of Name Format for the respective country, select Add Row
  7. Select Nickname
  8. Save and Close


Check the Personnel file of the Employee as below:

  1. Go to Personnel Administration work center
  2. Go to Employees view
  3. Search for the employee
  4. Edit the Employee data
  5. Select View All
  6. Go to tab Personal Data -> Biographical Data
  7. Able to see the Nickname field

Note:

The standard Nickname field is available in the migration template when you migrate Employees for any country in the system. But the Nickname field may not be available in the Personnel File of the Employee for all countries which are scoped in Business Configuration workcenter.

The availability of the Nickname field in Personnel File of the Employee is not implemented for all the countries in system. You may create an extension field example: Known As in the Personnel File of the Employee and also adapt the field in the migration template, so that it can be uploaded and made available in the Personnel file of the Employee.

Keywords

Employee, Biographical Data, Personnel file, Personal Data, Nickname, General Business Partners , KBA , SRD-HR-PAD , Personnel Administration , Problem

Product

SAP Business ByDesign all versions