SAP Knowledge Base Article - Public

2723551 - Extension Fields are not Populated in Pro Forma Invoices

Symptom

  • You have maintained an extension field with Extension scenario from Sales Order to Outbound Delivery and then from Outbound Delivery to Customer Invoice.
  • The extension field values are correctly displayed on the Outbound Delivery document, but the Pro Forma Invoice from the Sales Order does not populate the Extension Fields.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Navigate to the Sales Order workcenter.
  2. Open the Sales Orders view.
  3. Find Sales Order ABC (ABC represents the Sales Order ID with extension fields).
  4. Click Pro Forma Invoice.

The generated Pro Forma Invoice does not include the extension fields from the Sales Order - Outbound Request - Outbound Delivery - Customer Invoice extension scenario.

Cause

  • The Sales Order based Pro Forma Invoice does not consider extension field data from the Outbound Delivery Invoice Request.
  • The extension scenario from Sales Order - Outbound Request - Outbound Delivery - Customer Invoice provides the extension field values only in the Outbound Delivery Invoice Request.
  • The extension scenario Sales Order - Customer Invoice provides Data for the Sales Order Invoice Request.
  • The Pro Forma Invoice generated from the Outbound Delivery considers the Outbound Delivery Invoice Request.

Resolution

If you use the extension scenario Sales Order - Outbound Request - Outbound Delivery - Customer Invoice, use the Outbound to generate the Pro Forma Invoice.

  1. Navigate to the Outbound Logistics workcenter.
  2. Select the Outbound Deliveries view.
  3. Find the Outbound Delivery related to Sales Order ABC (filter for Reference Data - Sales Order ID)
  4. Click Pro Forma Invoice.

Now you will see all extension fields, which are passed to the Outbound Delivery Invoice Request.

Keywords

Sales Order, Outbound Delivery, Pro Forma Invoice, Extension field, scenario, Kundenauftrag, Auslieferung, Pro Forma Rechnung, Erweiterungsfeld, Erweiterungsscenario , KBA , AP-CI-CI , Customer Invoice , AP-SLO-SO , Sales Order , Problem

Product

SAP BUSINESS BYDESIGN 1902 ; SAP Business ByDesign 1811