SAP Knowledge Base Article - Public

2695154 - Purchase Order Item Approval not Working

Symptom

You have changed the price in the purchase order document, however purchase order did not go for item approval

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Purchase requests and orders work center
  2. Go to the Purchase Orders view
  3. Select the relevant Purchase Order
  4. Select Edit and navigate to Items tab
  5. Change the price and system did not trigger item approvals

Cause

Only changes to Quantity, Price and Cost assignment will trigger the purchase order item level approvals. User should configure the parameter on which if change happens, the item level approval is required. This can be done in purchase order item level activity. If no parameter is selected then the item will not go for an approval

Resolution

You can configure the parameters for item approvals from the below steps;

  1. Go to the Business Configuration work center
  2. Go to the Implementation Projects view 
  3. Go to the Open Activity List and navigate to Fine Tune tab
  4. Select the activity - Purchase Order Item Level Approvals 
  5. Select the link - Define parameters for purchase order item approval
  6. Select the check box for attributes - Quantity, Price, Cost Assignment
  7. Select Save

Keywords

Purchase order item approval parameters, purchase order item approval not triggered , KBA , purchase order item approval not trigger , purchase order item approval parameters , AP-POP-PO , Purchase Order , Problem

Product

SAP Business ByDesign 1802 ; SAP Business ByDesign 1805 ; SAP Business ByDesign 1808 ; SAP Business ByDesign 1811