SAP Knowledge Base Article - Public

2663184 - Delivery Status and Invoice Status on Purhcase Order

Symptom

The Delivery status and the invoicing status on the purchase order A (A refers to purchase order ID) is Completely Delivered and Invoiced respectively though the delivery document and the invoice document is not released and posted respectively.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Purchase Requests and Orders work center
  2. Select Purchase Orders view
  3. Search for the purchase order A.

At the item level, you can see the status of the delivery and invoice is Completely Delivered and Invoiced.

Cause

The status of the line item changes as soon as there is a save triggered in the delivery document and the invoice document. This is because an official entry has been made in the system for the corresponding purchase order. When the user creates a delivery document/ supplier invoice and saves, there is an official document created which will be posted/released immediately or at a later point of time. If the document is cancelled or partially invoiced and partially delivered, the status on the purchase order document is updated accordingly after the save action is triggered.

Resolution

This is the standard system behavior.

Keywords

item delivery status, item invoice status, purchase order, purchase order status, delivery status, invoice status, status incorrect, delivery status incorrect, invoice status incorrect , KBA , purchase order , item delivery status , item invoice status , purchase order status , delivery status , invoice status , status incorrect , delivery status incorrect , invoice status incorrect , AP-POP-PO , Purchase Order , Problem

Product

SAP BUSINESS BYDESIGN 1611 ; SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1.0 ; SAP Business ByDesign 1302 ; SAP Business ByDesign 1305 ; SAP Business ByDesign 1308 ; SAP Business ByDesign 1311 ; SAP Business ByDesign 1402 ; SAP Business ByDesign 1405 ; SAP Business ByDesign 1408 ; SAP Business ByDesign 1411 ; SAP Business ByDesign 1502 ; SAP Business ByDesign 1505 ; SAP Business ByDesign 1508 ; SAP Business ByDesign 1511 ; SAP Business ByDesign 1602 ; SAP Business ByDesign 1605 ; SAP Business ByDesign 1608 ; SAP Business ByDesign 1702 ; SAP Business ByDesign 1711 ; SAP Business ByDesign 1802 ; SAP Business ByDesign 1805 ; SAP Business ByDesign 1808 ; SAP Business ByDesign 1811 ; SAP Business ByDesign feature pack 2.0 ; SAP Business ByDesign feature pack 2.5 ; SAP Business ByDesign feature pack 2.6 ; SAP Business ByDesign feature pack 3.0 ; SAP Business ByDesign feature pack 3.5 ; SAP Business ByDesign feature pack 4.0