SAP Knowledge Base Article - Public

2646175 - Automatic Clearing of Invoices With Manage Incoming Checks Web Service

Symptom

How to use the web service interface Manage Incoming Cheque In (operation Maintain incoming checks) to create incoming checks with reference to invoices and therefore enable automatic clearing of both.

Environment

SAP Business ByDesign

Resolution

The invoice(s) to be cleared should be specified on tag <Note languageCode="EN"><Note> in the XML request.

Either the Invoice ID or the External Reference ID can be specified, in case they differ.

For example:

<n0:IncomingChequeBundleMaintain xmlns:n0="http://sap.com/xi/SAPGlobal20/Global">
<BasicMessageHeader>
<UUID>12345678-90AB-CDEF-0123-456789ABCDEF</UUID>
</BasicMessageHeader>
<IncomingCheque ActionCode="01">
<PayerChequeID>12345</PayerChequeID>
<PayerBusinessPartnerInternalID>CP345678 </PayerBusinessPartnerInternalID>
<PayeeCompanyID>1000</PayeeCompanyID>
<PaymentAmount currencyCode="USD">200</PaymentAmount>
<Note languageCode="EN">1FC-500</Note>
</IncomingCheque>
</n0:IncomingChequeBundleMaintain>

In the above example, system will automatic clear Invoice ID 1FC-500 against Incoming Check 12345.

Hint: to allow the system to automatically post the Clearing (and not only create the Clearing and left it unposted for the user to do it manually) the flag

Steps:

  1. Go to the Business Configuration work center.
  2. Go to the Overview view.
  3. Search and open the Clearing Strategies activity.
  4. Click Maintain clearing strategies.
  5. Under Further Settings section, mark
  6. Click Save and Close.

After that you can submit the XML request for Manage Incoming Cheque In with operation MaintainBundle and the automatic clearing should happen.

See Also

For further information, please refer to:

  1. Manage Incoming Checks Web Service Documentation.
  2. Configuration: Clearing Strategies help document, available in the Help Center.

Keywords

Manage Incoming Checks; Maintain incoming checks; automatic clearing; PaymentProcessingIncomingChequeProcessingInBasic; Manage Incoming Cheque In; , KBA , manage incoming checks , maintain incoming checks , automatic clearing , paymentprocessingincomingchequeprocessin , manage incoming cheque in , AP-PAY-IC , Incoming Cheque , How To

Product

SAP Business ByDesign all versions