- How to grant permission to manage question library
- How to add new questions to an existing question library
- How to edit questions to an existing question library
- How to import a question library
"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."
- SAP SuccessFactors Recruiting Management (RCM)
- Question library
- Make sure you have permission to manage the question library.
1.1. Go to Admin Tools> Manage Permission Roles
1.2. Search for and select the permission role to which you will be granting permission to manage question library.
1.3 Once selected click the "Permission..." button
1.4 On the left column, search for and select "Manage Question Library". Then on the Right side select the desired permission.
- Adding a Question from Admin Center
2.1. Go to Admin Tools> Question Libraries
2.2. Select the question library to which you want to add a new question.
2.3. Type the question under "Create new question" field (A); select which category you want to put this question (B). Once done, click “Create” button.
If you want to create a new category for questions, select “New category”, and when you save it, a window asking you to create a new folder name will pop up.
- Modifying a Question
3.1. Click the newly/Previously created question to modify the question parameters
3.2. Answer format allows you to make the question as a text or multiple choice.
3.3. If you create a multiple choice question, you may add the different answer range on the text boxes, as shown on the screenshot. Whenever a new answer option is required, click “Add another answer".
** Remember to select a "Correct Answer", specially if you want to make this a disqualifier/scored question. **
3.4. Save when you are done with the changes.
- Importing Questions from CSV file.
4.1. Granting permission to import (step 1.1 to 1.4 of this article)
4.1.1. Navigate to Admin Center> Manage Permission Roles.
4.1.2. Select the role you need to enable the Manage Question Library permissions for.
4.1.3. Locate and select Manage Question Library link
4.1.4. Make sure the option "Import New Question Library" is checked.
4.2. Importing Question Library (CSV File)
4.2.1. In Admin Center select Import Question Library
4.2.2. Select the file you wish to upload
4.2.3. Name the Library (you can either create a new library or insert the name of an already created library to insert a new question -- in case the latter is the choosen, make sure the file has only the question you want to be added)
4.2.4. Select whether this library should be editable
4.2.5. Select the type of encoding the file is saved (Recommended is Unicode (UTF-8))
4.2.6. Click import
4.3. Instructions on Question Library columns for CSV File
The Question Library import file must be set up as below*, with no header row (meaning, row 1 should be an actual question you wish to import).
*Sample Question Library file attached in this KBA
Only four question types are presently supported :
All questions must be placed in a category. Either a new or existing category
This is optional; only use when you in tend to set this row up as a child ques
|D||Name of Question||Any alphanumeric string.|
|E||Description of Question||Any alphanumeric string.|
|F||Valid Rating Scale ID||
The exact name of a rating scale set up in the instance.
Use only for multiple choice questions. Specify a comma-separated list of val
|H||Expected Right Answer||
Use for questions that have a right an swer. Questions can only have a single
|I||Expected Correct Answer Direction||
For numeric and rating scale questions it is possible to specify that the right answer is “x or higher” or “x or lower”.
|J||GUID for the Question||
Any alphanumeric value. Spaces and special characters should be avoided.
Locale in which this copy of the question is translated
Any locale enabled in the instance in
This is optional; only use when you intend to set this row up as a child question in a set of cascading questions. If used, specify the answer the appli
question library, RCM, new questions, edit question, import question, manage question library, question csv , KBA , LOD-SF-RCM-ADM , Admin Center, RBP, Permissions and Settings , LOD-SF-RCM-JOB , Job Postings & Requisitions , How To
|Question Library Example.csv|