SAP Knowledge Base Article - Public

2637039 - GDPR - Protecting Personal Data in Spreadsheet Reports (RDF)


  • What happens to Spreadsheet Reports when GDPR is implemented in the system?
  • How does GDPR affects Spreadsheet/ RDF Reports?
  • Does GDPR applies to Spreadsheet/ RDF Reports?


 Spreadsheet (RDF) Reports


Spreadsheet reports (also known as RDF reports) are custom built by certified partners for individual customer. These reports do not leverage the Ad Hoc reporting framework, so they will not do Read logging.

To ensure the data exposed in the spreadsheet reports does not access any sensitive data:

  • Run each spreadsheet report and review the content.
  • (OR) Ask your implementation partner to review the report content.
To find the spreadsheet reports / RDF reports:

If you have enabled report center:

  1. Go to Reporting.
  2. Click Switch to classic view.
  3. Click Spreadsheet Reports.

If you have not enabled Report Center:

  1. Go to Analytics > Reporting.
  2. Click Spreadsheet Reports.
When read access logging is enabled, the system automatically disables standard RDF reports which contain sensitive data. However, Admins have to review and disable or edit the custom RDF reports manually as described above to ensure that the reports are not exposing any sensitive data.
Note: If RDF reports (even standard RDF reports) have been copied from another instance, they will be treated as custom reports by the system and will not be disabled automatically.

Already scheduled jobs with RDF reports will not be cancelled. If you have setup recurring jobs, you need to ensure that these jobs do not schedule reports with sensitive data. Please contact SAP Cloud Support to change or delete the scheduled recurring jobs.


Spreadsheet Report
Data Protection
Sensitive Data
Personal Data , KBA , LOD-SF-ANA-VIE , List View, Spreadsheet & Classic reports , How To


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