2631760 - Shopping Cart Approver Becomes Buyer Responsible in Follow up Purchase Request

SAP Knowledge Base Article - Public

2631760 - Shopping Cart Approver Becomes Buyer Responsible in Follow up Purchase Request

Symptom

When purchase requests created from a approved shopping cart, you find the last approver of the shopping cart becomes the buyer responsible person in the purchase request by default.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Home work center, Self-services view.
  2. Go Shopping, create a new shopping cart ABC (ABC stands for shopping cart ID), submit it.
  3. In the shopping cart ABC, under approval details, you find the last approver for it is employee XYZ (XYZ stands for the employee ID).
  4. After employee XYZ approves shopping cart ABC, the follow up purchase request DEF (DEF stands for purchase request ID) is automatically created.
  5. Open purchase request DEF, you see the name of employee XYZ is showing in the buyer responsible field. 

Cause

You have scoped question "Do you want to define defaulting of Purchasing Unit and Buyer Responsible for Purchase Request and Orders?" in Business Configuration work center, but you haven't maintian an employee responsible for purchase requests and orders under Organizational Management work center, Employee Work Distribution view.

In fine tuning activity, Involved Parties for Purchase Requests and Orders, system determine the buyer for purchase request according to the rules in below sequence by default.

  1. Employee Work Distribution settings for Purchase Requests and Orders
  2. Creator of Purchase Request(Approver of Shopping cart, Project Purchase request , Purchase proposal)
  3. Any employee from purchasing unit (Provided Purchasing Unit  is determined)

If you don't maintain an employee responsible for purchase requests and orders, system always take the last approver of the shopping cart as the buyer responsible person in the purchase request by default. This is the expected behavior.

Resolution

If you do not want to define defaulting of Purchasing Unit and Buyer Responsible for Purchase Request and Orders, please go to Business Configuration work center, select the urrent project and click Edit Project Scope. Go to step 4: Question and expanding Purchasing, Purchase request, and find the question "Do you want to define defaulting of Purchasing Unit and Buyer Responsible for Purchase Request and Orders?", uncheck it,  finish it. Then, when new purchase request be created, the buyer responsible person will be blank by default.

If you want to define a particular responsible employee for purchase request, please maintian an employee responsible for purchase requests and orders under Organizational Management work center, Employee Work Distribution view. Then system will use the responsible employee in new created purchase requests and orders by default.

Meanwhile, even system proposed a fixed employee responsible for purchase requests according to the defined rule, you shall manually change the buyer responsible person in each purchase request.

See Also

2338159 - How to Default Purchasing Unit & Buyer Responsible in Purchase Requests Document

Keywords

Purchase Request, Shopping Cart, Buyer Responsible , KBA , AP-PRP , Purchase Request Processing , How To

Product

SAP Business ByDesign all versions