SAP Knowledge Base Article - Public

2630601 - How to Deduct Weekend Days From Vacation Total Balance

Symptom

You want to configure the system so that if an employee takes 1 week vacation, it must deduct 7 days from Vacation total balance (including Saturday and Sunday). Or if an employee takes a 4 week vacation, then it must consume 28 days of vacation, including weekends.

Environment

SAP Business ByDesign - all its versions.

Cause

Currently the system doesn't support this type of requirement.

Resolution

There is a way to manually manage this, by following the steps below:

  1. Go to the Time Administration work center;
  2. Open the Time Models view;
  3. Click on New;
  4. Select the 2 - Period model type;
  5. Fill the ID field;
  6. Choose the country (if the required country is not available, mark the checkbox "International");
  7. Click on Next;
  8. Click on Add Row;
  9. Fill the Day column with 1;
  10. Choose a Daily Model ID;
  11. Repeat steps 9 and 10 for Days 2, 3, 4, 5, 6 and 7;
  12. Click on Finish;
  13. Go to the Employees tab under Time Administration;
  14. Select the employee and click on Edit;
  15. Go to Time Profile tab;
  16. Go to Work Schedule under Details;
  17. Choose the Work Schedule Predefined, which is for using the time model you just created (If you choose Individual, this option will allow you to create a time model that is individual to each employee);
  18. Select the Time Model;
  19. Confirm that the column 'Day off' is showing 'no' for each day of the week;
  20. Save it.

This way, when the employee requests the vacation, the deduction should occur according to your requirement.

Keywords

vacation time, total balance, weekends, saturday, sunday, employee , KBA , SRD-HR-TLM , Time and Labour Management , How To

Product

SAP Business ByDesign all versions