SAP Knowledge Base Article - Public

2622105 - US W4 - 2018 Onboarding

Symptom

When should we expect the 2018 W4 in production with the revised calculator?

How to add the 2018 Federal W4 Tax form into our instance? Currently, we do not have access to add Compliance forms.

The new 2018 W-4 form was released; when will the form be updated in Successfactors?

IRS just released the Fed2018 W4, Still our hire hires are receiving the Federal 2017 W-4

Environment

Successfactors Onboarding

Resolution

The US government has released the 2018 Federal W4 on February 28. They have released the form in English, Spanish. 

The amount of changes are extensive and it is taking an extended amount of time to complete. Along with the configuration work, we need to have a complete qa done. We received a word that the first date that we can have the 2018 Federal W4 patched is April 7th, 2018.

We understand the government has allowed only 30 days from release of the form to begin using the 2018 version. For activities between March 29th and April 7th when the update is patched, you may need to have your onboardee complete a paper 2018 Federal W4.

A temporary work around you could consider is adding the 2018 Federal W4 form to your welcome email (email that is sent to onboardee to begin paperwork) with a message to print and complete the paper form. Then have them bring it with them on their start date or send to the business for updating payroll.

Please review the attached PDF for step by step instructions. If you're going to do this work around, we recommend testing it in your preview before creating it in production sites.

Keywords

Withholding form, Fed W4, , KBA , LOD-SF-OBD-FRM , Forms, PDF, E-Verify and Compliance Forms etc. , Problem

Product

SAP SuccessFactors Onboarding all versions

Attachments

Add temp 2018 Fed W4 to email.pdf