2618698 - Error While GR/IR Clearing Run: 'Account Determination Group XXX; G/L Account Missing for Services'

SAP Knowledge Base Article - Public

2618698 - Error While GR/IR Clearing Run: 'Account Determination Group XXX; G/L Account Missing for Services'

Symptom

When you perform Goods Receipt and Invoice Receipt Clearing Run, system throws a error message. Hence you are unable to get the desired result.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Inventory Valuation Work Center.
  2. Go to the Periodic Tasks View.
  3. Choose GR/IR clearing Sub View.
  4. Select New and choose GR/IR Clearing Run.
  5. Enter Run Parameters XXX as Description.
  6. Enter Data Selection values as Company, Purchasing Document Item and Period/Year.
  7. Select button Start Now and execute GR/IR Clearing Run.
  8. Once you execute GR/IR clearing, log result gets generated. 
  9. You see that log which got generated is with processing status as Error.
  10. Select the error Log and open it using View button.
  11. Navigate to the Messages tab, here you can see error message detail: 'Account determination group XX;G/L account missing for Services'.

Cause

There is a currency difference between Supplier Invoice and Goods and Services Receipt.
Therefore the Exchange Rate Difference accounts should be specified under activity Charts of Accounts, Financial Reporting Structures, Account Determination - Account Determination in Business Configuration Work Center to collect the gains or loss resulting from these two kinds of differences for Services.

Resolution

In order to maintain Account Determination Group for Services with required G/L accounts within the activity Charts of Accounts, Financial Reporting Structures, Account Determination. Please follow the below detailed steps :

  1. Go to the Business Configuration Work Center and choose Overview View. 
  2. In the field Show, select  All Activities using drop down and select fine tune activity Chart of Accounts, Financial Reporting Structures, Account Determination. 
  3. Choose Change Immediately.
  4. Choose Account Determination and then select hyperlink Costs.
  5. Choose Account Determination Profile as ABC and select the Sub Ledger Costs.
  6. Under section Costs, navigate to the tab Exchange Rate Differences and maintain the Account Determination Group for Services as XYZ, then enter relevant Accounts for Gain/Loss from Exchange Rate Differences.
  7. Then perform Save.

Keywords

Account Determination, GL Account missing. , KBA , error with gr/ir clearing run , account determination group , gl account missing for services , case document 1995823 , SRD-FIN-INV , Inventory , How To

Product

SAP Business ByDesign all versions