2616471 - Data Protection and Privacy Features for SuccessFactors Reporting & Analytics

SAP Knowledge Base Article - Public

2616471 - Data Protection and Privacy Features for SuccessFactors Reporting & Analytics

Symptom

With 1802 the Data Protection and Privacy Features are generally available for Customers.

The expanded data protection and privacy to address the General Data Protection Regulation and help ensure regulatory compliance on data privacy laws.

The below table shows a summary of Data Protection and Privacy features and their availability across Reporting Tools:

Feature

Feature Summary

Dashboards & Tiles

 ARB

ORD

Advanced Reporting

ARB + BIRT

LMS + BIRT

WFA

Classic Reports

Change Logging

Enables customers to Manage, Record and Report on Personal Data changes across the suite

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

Read Access Logging

Enables customers to:

  • Configure fields as Sensitive Personal Data (SPD)
  • Manage, Record and Report on SPD across certain applications

N/A

Data Subject Info

Enables customers to generate a Data Subject (employee, candidate, etc.) Report containing all the data subject’s personal data available in the application

N/A

N/A

N/A

N/A

N/A

N/A

N/A

Data Purge

Enables customers to configure Data Retention Rules, and permanently purge data data from SAP SuccessFactors products

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

Data Blocking

Enables customers to limit access to historic data within an application

N/A

N/A

N/A

Consent

Provides ability to obtain consent when a candidate applies, agrees to receive future job postings (recruiting marketing/ management), etc.

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A – The Application doesn’t need to build feature due to requirements/use case non-applicability.

Note:

  • The application doesn’t support Read Audit for Sensitive Personal Data. All such data should be removed from the application data model.
  • The links in this page require Help Portal or SF Community access.
  • LMS+BIRT means reports run on LMS source only

Important Information

  • Product Support will not configure any Data Protection and Privacy feature for customers. The tools are provided to customers so they can set their system to be compliant with Data Protection and Privacy laws globally. If the customer needs help in planning any configurations, please advise the customer to engage with SAP Professional Services or their Implementation Partner.
  • It is the customers responsibility to be compliant with regulations. SAP is providing the tools for the customer to meet the compliance requirements
  • Product Support will not offer any Legal Guidance or advice on Data Protection and Privacy.
  • Not all the Data Protection and Privacy  features will be available and supported by the current reporting Tools (Dashboards & Tiles, ARB, ORD, Advanced Reporting, ARB + BIRT, LMS + BIRT, WFA and Classic Reports)
  • In order to increase compliance with data protection and privacy laws, we strongly recommend that you disable all classic reporting tools and replace them with Ad Hoc reports and Online Report Designer reports.
    At the very least, you need to ensure that no sensitive fields appear in the classic reporting tools. For more information, see:

What are the features available for the Reporting, Analytics, and Planning solutions in this release?

From the Reporting, Analytics, and Planning Release Summary page in the Help Portal you can filter for the "Reporting & Workforce Analytics" solution and "DataProtectionandPrivacy" feature group.

The most important information for reporting is available from:

Where can Customers find Product Management Recording, presentations & calendar invites related to the Release?

The SF Community page SAP SuccessFactors Q1 2018 Product Updates provides links to release related materials (as they become available) for the Q1 2018 release, including product documentation and Release Webinar registration/recordings.

Where can customer give feedback and get support on Data Protection and Privacy features?

When posting a question on the forum, please indicate in the title the particular function to which you’re referring.

This will help to assign your question to the relevant content expert more quickly.

If you have a question, comment, or suggestion about…

Use this tag in the title of your community post

Example

Purge functions

[The name of the relevant Data Retention Group]

[Personal Info from EC] Data not being purged in my productive system?

Data blocking

[Blocking]

[Blocking]

Read audit

[Read]

[Read]

Change audit

[Change]

[Change]

Information report

[Report]

[Report] Can I run an advanced search for internal employees?

Consent agreements

[Consent]

 

This guide in general

[Docu]

[Docu] Can you add some screenshots to chapter xyz?

 

Keywords

EUDP, Data, Protection, Security, EU, , KBA , LOD-SF-ANA , Analytics & Reporting (Ad Hoc, ORD) , LOD-SF-WFA , Workforce Analytics & Planning , How To

Product

SAP SuccessFactors Workforce Analytics all versions