2606667 - How to configure Pre-Defined Offer Approval Workflow- Recruiting

SAP Knowledge Base Article - Public

2606667 - How to configure Pre-Defined Offer Approval Workflow- Recruiting

Symptom

How the offer approvers will be automatically populated with a role, a recruiting group or a hard-coded approver.

DS2.png

Offer approval workflow.png

Environment

  • SAP Success Factors HCM Core
  • Recruiting Management

Resolution

Engage Partner or Professional Services to add following configurations in the Offer Details template.

To create pre-defined Offer Approval workflow, add an <offer-approvers> section to the end of the Offer Detail XML.

  1.  editable=true/false determines if users can add or delete steps from the predefined workflow
  2.  Define the step id
    1. editable=true/false determines if users can change the default user populated.
    2. edtInvalidUser=true/false means that if the user selects an invalid Offer Detail template for a given requisition (meaning the user does not exist on the requisition) or the default user is inactive, the field will become editable. This setting is applicable for individual steps, rather than the whole workflow.

Example: Below is the example of how the offer approval template will be automatically populated with "Hiring Manager" and "Department Head". Similarly other roles can also be added, for more details refer the the following link from the implementation guide in the See Also section.

 <offer-approvers editable="true" reorder="true">
    <offerApprovalStep id="hiringManager" editable="false" editInvalidUser="true">
     <field-label><![CDATA[Hiring Manager]]></field-label>
     <field-label lang="en_US"><![CDATA[Hiring Manager]]></field-label>
        <default-user type="role"><![CDATA[G]]></default-user>
    </offerApprovalStep>
    <offerApprovalStep id="departmentHead" editable="true" editInvalidUser="true">
     <field-label><![CDATA[Department Head]]></field-label>
     <field-label lang="en_US"><![CDATA[Department Head]]></field-label>
   </offerApprovalStep>
  </offer-approvers>
  </offer-detail-template>

Enabling this pre-defined offer approval workflow prevents the offer approval from being improperly routed. Users can also re-order approvers by clicking the up and down arrow icons next to the “Add Another” option.

See Also

https://help.sap.com/viewer/DRAFT/8e41a3b5b38c43cf9b67da13d7b39470/1802/en-US/b0dfa1ca58da4645be748a66026efd0d.html?q=pre-defined

Keywords

Offer approvers, SF, Sucess Factors, Offer approval worlflow, Pre-Defined Offer Workflow , KBA , LOD-SF-RCM-CAO , Candidate Offers, Offer Letters , How To

Product

SAP SuccessFactors HCM Core all versions ; SAP SuccessFactors Recruiting all versions