2605181 - Purchase Order Status is Incorrect

SAP Knowledge Base Article - Public

2605181 - Purchase Order Status is Incorrect

Symptom

Purchase Order A status is Finished even when the Supplier Invoice X is not posted successfully and has the status Exception. (A refers to purchase order ID; X refers to supplier invoice ID)

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Supplier Invoicing work center.
  2. Select Invoices and Credit Memos view.
  3. Search for the document X (status is Exception).
  4. Click Edit >> View All.
  5. Navigate to Document Flow tab.

Status of purchase order is Finished.

Cause

When the Supplier Invoice X is created and Saved/Posted, an official entry has been made in the system for the corresponding purchase order. The Exception status occurs only when the user tries to Post the invoice with some incorrect data. This means that the official invoice is created but due to some inconsistencies, the user is unable to post. Once the inconsistencies are rectified, the document will be posted.

If incase the document has been Cancelled or Voided, then the status of the purchase order is automatically set to Follow Up Document Created if the delivery is completed.

If the purchase order has been partially invoiced, the status of the purchase order is still Follow Up Document Created only because all the quantity is not used up for invoicing and there is no official document created for all the ordered and delivered quantities.

Resolution

This is the expected system behavior.

Keywords

PO status, Purchase order status is Finished, Purchase order status incorrect, , KBA , AP-SIP-SIV , Supplier Invoice , Problem

Product

SAP BUSINESS BYDESIGN 1611 ; SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP BUSINESS BYDESIGN 1802 ; SAP Business ByDesign 1702 ; SAP Business ByDesign 1711 ; SAP Business ByDesign 1805 ; SAP Business ByDesign feature pack 4.0