SAP Knowledge Base Article - Public

2602357 - Creating Calibration session - Subjects not Pulled in Automatically, or Error "Users are Outside Your Assigned Administrative Group" Occurs


When creating a Calibration Session based on a new or updated Calibration template, either of the following occurs:

  1. Subjects are not pulled in automatically based on the Owner when "
  2. Error "Users are Outside Your Assigned Administrative Group" is thrown when trying to validate the session.


SuccessFactors Calibration

Reproducing the Issue

  1. In Manage Calibration Templates, create a new Calibration template.
  2. In Manage Calibration Sessions, create a Calibration Session shortly after Step 1.

The subjects either do not pull in automatically, or the error "Users are Outside Your Assigned Administrative Group" is thrown when validating the session.


After creating the new Calibration template, the role based permissions have not refreshed yet.


  • Admins should allow time after creating a new Calibration template and creating a new Calibration Session based on that template.
  • Once the permission has been given, please logout and login again in the system.
  • After creating a new Calibration template, you can verify whether the RBP has refreshed yet by going to Manage Permission Roles > Select Role > Permissions > Manage Calibration > verify if your new Calibration template is visible yet.

Note for Partners/Support:

If you have access to Provisioning, you may trigger a manual refresh by going to Company Settings and using "Refresh RBP Permission Configuration":

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  • The best advice is to wait for the automatic refresh, as opening an incident may take longer to process than waiting for the automatic refresh.
  • Manually refreshing role based permissions can have performance impacts, therefore, it is not recommended that you refresh multiple times a day.


Calibration session, error, rbp, subjects, assigned administrative group, validation failed, new, permissions, owner. , KBA , LOD-SF-CAL-ADM , Admin Tools, Permissions, Settings , Problem


SAP SuccessFactors HCM Core 1711