SAP Knowledge Base Article - Public

2586335 - Error : Item Quantity Greater Than Open X of Purchase Order

Symptom

You face the error message "Item quantity greater than open X of purchase order XYZ" (X refer to quantity; XYZ refers to purchase order ID)

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Supplier Invoicing work center.
  2. Select Invoice Entry view.
  3. Search for the purchase order XYZ.
  4. Click New Invoice button.
  5. Enter the mandatory details.
  6. Click Check button.

Cause

The ordered quantity in the purchase order is lesser than the delivered quantity. As a result, the error message is encountered because of quantity mismatch in purchase order and the delivery.

Resolution

In the Supplier Invoice screen, navigate to Exceptions tab. You can accept the Quantity Variance Exception and post the invoice.

Note : This exception will not be encountered if the Unlimited Over Delivery checkbox is checked in the Purchase Order XYZ under Basic Data sub tab under Items tab.

This error is encountered when the Over Delivery Tolerance has been exceeded which can be maintained in the Purchase Order XYZ under Basic Data sub tab under Items tab.

Keywords

Quantity Variance Item quantity greater than open X of purchase order XYZ Over delivery Supplier Invoice error Quantity issue , KBA , quantity variance exception message , quantity variance error message , over delivery invoice , supplier invoice error message , supplier invoice exception , AP-SIP-SIV , Supplier Invoice , Problem

Product

SAP BUSINESS BYDESIGN 1611 ; SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP BUSINESS BYDESIGN 1802 ; SAP Business ByDesign 1702 ; SAP Business ByDesign 1711 ; SAP Business ByDesign feature pack 4.0