SAP Knowledge Base Article - Public

2574338 - Extension Field Content From Purchase Request Not Passed Into Purchase Order

Symptom

Data from an extension field does not pass from the Purchase Request ABC to the related Purchase Order (ABC represents the Purchase Request ID).

The extension scenario Purchase Request - Item to Purchase Order - Item is active.

Reproducing the Issue

  1. Go to Purchase Requests and Orders work center.
  2. Go to Purchase Requests view.
  3. Show All Purchase Requests.
  4. Find ABC.
  5. Select Edit.
  6. Enter data in the extension field.
  7. Click Save.
  8. Click Create Purchase Order.
  9. Go to Items tab.

You can see the extension field does not contain the data maintained in the Purchase Request.

Cause

For this extension field, there are multiple extension scenarios enabled, including :

  • Purchase Request - Item to Purchase Order - Item, and
  • Material General Information to Purchase Order- Item.

The system first updates the extension field in the Purchase Order with the data from the Purchase Request, then with the data from the Material master data. If the latter is different from the data maintained in the Purchase Request or is non-existent, the value in the Purchase Order will be different than the one in the Purchase Request.

Resolution

You can deactivate one of the scenarios to avoid the overlap in the Purchase Order.

Keywords

Extension field, Purchase request, purchase order, extension field not passed from purchase request to purchase order, Purchase Request - Item to Purchase Order - Item, Material General Information to Purchase Order- Item , KBA , extension field , purchase order , data missing , purchase request , wrong data , AP-PRP-PR , Purchase Request , Problem

Product

SAP Business ByDesign all versions