SAP Knowledge Base Article - Public

2565925 - Error When Posting Journal Entry Voucher Expense Item Missing

Symptom

When you try to post a Journal Entry Voucher with a reference to a Sales Order and a Project Task the system throws an error message.

Environment

All ByDesign Versions, occurs in Silverlight as well as in HTML5.

Reproducing the Issue

Step A.)

  1. Go to the General Ledger Work Center.
  2. Select the Journal Entry Vouchers View.
  3. Select a Company and a Set of Books.
  4. Choose Journal Entry Type 00088 - Manual Entry for Sales Documents.
  5. Enter Screen Variant 634 - Man. Write-Up/Write-Down for Sales Doc.
  6. Closing Step is Operational Postings.
  7. Select a Posting Date and a Document Date.

Step B.)

  1. Press Add Row.
  2. Choose a G/L Account
  3. Enter Credit in Transaction Currency
  4. Select Sales Doc. Type 114 - Sales Order.
  5. Choose a Sales Doc. ID and a Sales Doc. Item ID
  6. Repeat steps 1 to 5, in step 3 you enter a Debit in Transaction Currency.
  7. Press Simulate.

Result: The following error message appears: Expense or Revenue Line Item missing.

Cause

The system expects you to enter one or more Expense or Revenue Lines to post the Journal Entry Voucher. You just need to change the assignment of one line item from Sales Assignment to a Cost Center Assignment and then it will post correctly.
Keep in mind that if you change one line item to a Cost Center Assignment you have to use a G/L account which is allowed for the Account Type Costs/Expenses.

Resolution

Step A.)

  1. Go to the General Ledger Work Center.
  2. Select the Journal Entry Vouchers View.
  3. Select a Company and a Set of Books.
  4. Choose Journal Entry Type 00088 - Manual Entry for Sales Documents.
  5. Enter Screen Variant 634 - Man. Write-Up/Write-Down for Sales Doc.
  6. Closing Step is Operational Postings.
  7. Select a Posting Date and a Document Date.

Step B.)

  1. Press Add Row.
  2. Choose a G/L Account.
  3. Enter Credit in Transaction Currency.
  4. Select Sales Doc. Type 114 - Sales Order.
  5. Choose a Sales Doc. ID and a Sales Doc. Item ID.
  6. Press Add Row again.
  7. Choose a G/L Account which is of Type Costs/Expense.
  8. Enter a Debit in Transaction Currency.
  9. Select a Cost Center.
  10. Press Simulate or Post.

Now you are able to simulate or post the Journal Entry Voucher without any error message.

See Also

You can refer to the online help document Manual Entries for Sales Documents.

Keywords

Expense or Revenue Line Item missing; Journal Entry Voucher Error; Manual Entry for Sales Documents General Ledger , KBA , SRD-FIN-GL , General Ledger , Problem

Product

SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1711 ; SAP Business ByDesign 1802