2564549 - Error in Goods Receipt Invoice Receipt Clearing Run Invalid Invoice Receipt Value

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2564549 - Error in Goods Receipt Invoice Receipt Clearing Run Invalid Invoice Receipt Value

Symptom

The Goods Receipt Invoice Receipt Clearing Run throws an error message stating there is an invalid accumulated invoice receipt value. You expect that the Run finishes without errors.

Environment

All ByDesign Versions, occurs in Silverlight and HTML5.

Reproducing the Issue

  1. Go to the Inventory Valuation Work Center.
  2. Switch to the GR/IR Clearing sub view.
  3. Show All GR/IR Clearing Runs, find XXX (where XXX is the GR/IR Clearing Run in question).
  4. Highlight run ID XXX.
  5. Press View.
  6. Switch to Processed with errors.

You can see an error message: Error in order process: Invalid accumulated invoice receipt value, concerned is purchasing document item YYY (where YYY defines the purchasing document item) with GR/IR clearing set ZZZ (where ZZZ is the GR/IR clearing set in question).

 

Cause

The tax amount has changed due to the change in the header tax. If you go to the Supplier Invoice ABC (where ABC is the Supplier Invoice in question)  you can see the tax amounts and the calculated tax amount.
The tax amount is AAA (where AAA represents the tax amount in question) while the system calculated tax amount is BBB (where BBB represents the system calculated tax amount).
This means that you have over written the tax amounts and reduced it from AAA to BBB. Therefore the system reduces few cents from the line item to maintain the tax consistency of the document.
This is a regular scenario, in which you changed the tax amounts in the Supplier Invoices since Goods Receipt and Invoicing can happen on different times and the tax amounts differ. For your Reference see as well the document in the help center GR/IR Clearing Run – Price Differences with Moving Average Cost Method for more info.

Resolution

This is designed system behavior. As a workaround cancel the Credit Memo CCC (where CCC represents the Credit Memo in question) which belongs to this scenario, create a new one and make sure that the amount matches with the Supplier Invoice amount.

Keywords

Error GR IR clearing run; Error in order process; tax amount credit memo supplier invoice , KBA , AP-ACC-PUR , Purchase Ledger Account , Problem

Product

SAP BUSINESS BYDESIGN 1708 ; SAP BUSINESS BYDESIGN 1802 ; SAP Business ByDesign 1711