SAP Knowledge Base Article - Public

2560673 - Depreciate Amount of Fixed Asset From Previous Fiscal Year Into Current Fiscal Year

Symptom

You try to depreciate a Fixed Asset amount from the previous fiscal year into the current fiscal year but this is not possible in the system even when you change the Depreciation Start Date.

Environment

All Business ByDesign Versions, both valid for HTML5 and Silverlight.

Reproducing the Issue

  1. Go to the Fixed Assets Work Center.
  2. Select the Fixed Assets View.
  3. Show Capitalized Fixed Assets and Fixed Assets In Process and find XXX (where XXX represents the Fixed Assets in Process) and press Go.
  4. Highlight the Fixed Asset XXX and press Edit - Values.
  5. Switch to the tab Depreciation Overview.

You can see that the Depreciation Amounts start with e.g. April 2016. You expect that this amount must be posted in october 2017. But on march 2016 only a zero amount of depreciation is there which cannot be posted in 2017.

Cause

The reason why this depreciation has not been posted into the year 2017 is that you ran the Depreciation Run for period e.g. october 2017. In order to post the Depreciation you had to have carried out the depreciation run for 2016 (any period there). But since it is not possible to depreciate an amount from one fiscal year (2016) to another one (2017) this is designed system behavior and you have no possibility from a system point of view to post the amount from march 2016 to a 2017 period.

Resolution

This is desired system behavior. You can use a workaround which is not exactly a depreciation but a manual adjustment.

  1. Go to the Fixed Assets Work Center and Select the Fixed Assets View.
  2. Select Fixed Asset in question XXX.
  3. Press Manual Posting - Manual Depreciation.
  4. Depreciation Type is 3-Write Down.
  5. Relating to is 2-previous years.
  6. You can choose a valuation view.
  7. Debit / Credit is set to Credit.
  8. Leave the rest of the variables as they are.

This Manual Posting credits the Accumulated Depreciation Account and debits the Depreciation Expenses Account.

Keywords

Depreciation amount previous year current year; post Fixed Assets current year; manual depreciation write-down , KBA , SRD-FIN-FA , Fixed Assets , Problem

Product

SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1711 ; SAP Business ByDesign 1802