2546626 - How to Make New Journal Entry Voucher Relating to a Multi-Customer Project

SAP Knowledge Base Article - Public

2546626 - How to Make New Journal Entry Voucher Relating to a Multi-Customer Project

Symptom

When you try to create a new Journal Entry Voucher relating to a Multi-Customer Project you have different error messages depending on the selection you have done.

Scenario 1
You select the Journal Entry type 00088 - Manual Entry for Sales Documents and the Screen Variant 633 - Man. Adjusting Entry for Sales Documents. The following error message is raised :  'For sales document item XXX (sales Order) use journal entry type 00047 to post to assigned project task' (where XXX stands for the Sale Document Item ID).

Or

Scenario 2
You select the Journal Entry type 00047 - Manual Posting - Journal Entry Voucher.
Another error message is triggered: 'Customer and multi-customer projects not allowed for G/L postings'.

Reproducing the Issue

Scenario 1

  1. Go to the General Ledger work center.
  2. Click on the New Journal Entry Voucher common tasks.
  3. Select the Journal Entry type 00088 - Manual Entry for Sales Documents.
  4. Select the Screen Variant 633 - Man. Adjusting Entry for Sales Documents.
  5. Add the Row for the debit and the credit with the Sales Document type and Sales Document ID.

 

You get the error message : 'For sales document item XXX (sales Order) use journal entry type 00047 to post to assigned project task'.

Scenario 2

  1. Go to the General  Ledger work center.
  2. Click on the New Journal Entry Voucher common tasks.
  3. Select the Journal Entry type 00047 - Manual Entry for Sales Documents.
  4. Add the Row for the debit and the credit with the Project Task.

 

You have the error message : 'Customer and multi-customer projects not allowed for G/L postings'.

Cause

The Manual Journal Entry Voucher type 00088 for Sales Documents allows association of Sales Documents with Customer Projects only.

Resolution

If you remove the associated Customer Contract from the corresponding line item and keep only Multiple Customer Project ID, then system allows you to create Journal Entry Voucher:

  1. Go to the General Ledger work center.
  2. Click on the New Journal Entry Voucher common tasks.
  3. Select the Journal Entry type 00088 - Manual Entry for Sales Documents.
  4. Select the Screen Variant 634 - Man. Write-Up/Write-Down for Sales Doc.
  5. Click on Add Row and maintain as follows:
    1. Line 1: G/L Account - Debit Amount - Project Task.
    2. Line 2: G/L Account - Credit Amount.
  6. Click on Simulate.

The simulation of the Manual Journal Entry Voucher is successful.

Keywords

KBA , SRD-CC , Cross Components , How To

Product

SAP BUSINESS BYDESIGN 1708