2546221 - Missing Tax Code Field in New Expense Report

SAP Knowledge Base Article - Public

2546221 - Missing Tax Code Field in New Expense Report

Symptom

You are creating a New Expense Report and in Step 2, when you select Add Row, the Tax Code Field is not visible in the available fields for filling.

Reproducing the Issue

  1. Travel and Expenses work center.
  2. Expense Report view.
  3. Select button New, then Expense Report On Behalf option.
  4. Fill all the mandatory fields for this Step 1.
  5. Press button Next.
  6. Select Add Row.
  7. You can see that the Tax Code Field, below Private Expenses field, is not being showed.

Cause

This behavior can happen for two configuration reasons in activity Tax Activation - Generic Country Version, in option Activate Tax Calculation.

1) The Tax Calculation Active option is marked with option NO. This way the tax calculation will be inactive for the Expenses Reports created.

2) The Tax Calculation Start Date is filled with a date after the Expense Report date. Tax calculation is only active in Expense Reports after the Tax Calculation Start Date, so for Expense Reports with earlier dates, the Tax Code won't be available.

Resolution

For each cause, follow the resolutions below, respectively:

1) To activate Tax Calculation:

  1. Go to Business Configuration work center.
  2. Search for activity Tax Activation - Generic Country Version.
  3. Select option Activate tax calculation.
  4. Select the row for the Tax Calculation you want to activate.
  5. Chose Activate Tax Calculaiton button.

2) To change the Tax Calculation Start Date:

  1. Go to Business Configuration work center.
  2. Search for activity Tax Activation - Generic Country Version.
  3. Select option Activate tax calculation.
  4. In the other window, enter the new Tax Code group as well as the Tax Calulation Start nad End Date and the other fields.
  5. In the end, chose Activate Tax Calculaiton button.

The start date can only be configured as a date after the last end date of the latest Expense Report created in the system.
Also, it is not allowed to change/activate the tax calculation for already existing Expense Reports.

Keywords

KBA , SRD-CC , Cross Components , How To

Product

SAP Business ByDesign all versions