SAP Knowledge Base Article - Public

2538753 - Unable to Change the Product ID in a Sent Purchase Order

Symptom

You have created and sent a Purchase Order, you want to change the Product ID in one of the items. However, it is not possible to change the Product ID.

Reproducing the Issue

  1. Go to Purchase Requests and Orders work center.
  2. Go to Purchase Orders view.
  3. Show All Purchase Orders.
  4. Find ABC (ABC represents the relevant Purchase Order ID).
  5. Click Edit.
  6. Go to Items tab.
  7. Select the relevant Item.
  8. The value in the Product ID field cannot be modified or deleted.

Cause

This is expected system behaviour. Once a Purchase Order is sent, the fields Product ID, Item Type and Process Type cannot be modified or deleted. The existing line items also cannot be deleted.

Only in Purchase Orders that have the status “In Preparation” and that have not been created via Third-Party scenario or MRP run, the values of above mentioned fields can be modified.

Resolution

You can create a new line item for the desired Product ID and then send an update. 

  1. Go to Purchase Requests and Orders work center.
  2. Go to Purchase Orders view.
  3. Show All Purchase Orders.
  4. Find ABC (ABC represents the relevant Purchase Order ID).
  5. Click Edit.
  6. Go to Items tab.
  7. Click Add Row.
  8. Enter the required data.
  9. Click Send Update.

Keywords

KBA , SRD-CC , Cross Components , How To

Product

SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1711 ; SAP Business ByDesign 1802