2533383 - Belongs to Individual Material Field Does Not Add Extra Individual Materials to a Fixed Asset

SAP Knowledge Base Article - Public

2533383 - Belongs to Individual Material Field Does Not Add Extra Individual Materials to a Fixed Asset

Symptom

You want to consider the acquisition cost of a fixed asset to be the value of two or more individual materials. Thus, when creating individual materials in the Purchase Order, you use the Belongs To Individual Material field to do such configuration. However, it does not add those individual materials to the fixed asset as expected.

Reproducing the Issue

When you open the Goods and Services Receipt document, the individual materials you have set to belong to individual material ABC are found with no fixed asset.

  1. Go to Goods and Services Receipt Work Center.
  2. Go to Receipts and Returns view.
  3. Show by Document.
  4. Choose Show All Documents.
  5. Search for Goods and Services Receipt XYZ.
  6. Highlight Goods and Services Receipt XYZ.
  7. Click Edit button.
  8. Go to Items tab.
  9. Highlight one of the individual materials you have set to belong to individual material ABC.
  10. Go to Basic Data tab.

If you check the field Belongs to Fixed Asset, you will find the message: 'Fixed asset does not exist'.

*ABC represents an Individual material ID.

*XYZ represents a Goods and Services Receipt ID.

Cause

The Purchase Request is preventing changes in the Purchase Order. If the Purchase Order was created manually, with no links to a Purchase Request, the Belongs To Individual Material field would work properly.

Resolution

To solve this issue, you should create two Purchase Orders from the Purchase Request: One PO for individual material ABC, and another PO for all the other individual materials that you want to be captured by ABC.

1) To create a PO for individual material ABC, follow the steps below:

  1. Go to Purchase Requests and Orders work center.
  2. Go to Purchase Requests view.
  3. Choose Show All Documents.
  4. Search for Purchase Request GHI.
  5. Highlight Purchase Request GHI.
  6. Click New Purchase Order button.
  7. Delete all the individual materials, except individual material ABC.
  8. Click Order button.

2) To create a PO for the other individual materials, do the following steps:

  1. Go to Purchase Requests and Orders work center.
  2. Go to Purchase Requests view.
  3. Choose Show All Documents.
  4. Search for Purchase Request GHI.
  5. Highlight Purchase Request GHI.
  6. Click New Purchase Order button.
  7. Do not delete any material, except individual material ABC.

Now, you will be able to set these individual materials as belonging to individual material ABC.

*GHI represents a Purchase Request ID.

Keywords

KBA , AP-GSP , Goods and Service Acknowledgement , How To

Product

SAP BUSINESS BYDESIGN 1708