SAP Knowledge Base Article - Public

2532097 - After enabling Report Center, users have access to reports not shared with them

Symptom

After enabling Report Center, some users can see reports (Report Canvas) that were not shared with them.

Environment

  • SuccessFactors Workforce Analytics (ANA) - All versions
  • Report Center

Reproducing the Issue

  1. Enable Report Center
  2. Login as a common user go to Report Center (Reporting)
  3. Check that reports (Report Canvas category) not shared with this user are available

Cause

The issue is that the Analytics role assigned to this user is Report Admin/Implementation Partner or any role having permission "Report Designing Admin". Therefore he was able to see any Report created under Report Designer. Even if the ORD report is not shared with any role, it will be available under Report Designer (Report Center) of a user having Report Designing Admin Permission.

Resolution

We can either edit the user role or change his role in ORD/WFA.

Change the WFA Role:

  1. Go to Report Center
  2. Edit any Report Canvas report
  3. Go to Admin (top right side)
  4. User Maintenance
  5. Search for the user
  6. Edit User
  7. Change Role ID to "Report Consumer" or any role without Report Designing Admin permission

Edit the WFA Role:

  1. Go to Report Center
  2. Edit any Report Canvas report
  3. Go to Admin (top right side)
  4. User Maintenance
  5. Search for the user
  6. Take note of his role
  7. Go back one page and open Admin again
  8. Click on Roles Maintenance
  9. Open the role
  10. Under 'Permission' section click on Edit (note: if it is a default role, you cannot edit and you will need to create a new role or make a copy)
  11. Remove the 'Report Designing Admin' permission and Save

You can also check in Admin > Roles Maintenance, which role is set as default in Analytics, to avoid that issue for new users.

Please note: removing the "Report Designing Admin" permission from the role, the user will be not able to edit reports shared with him. The ability to create and edit reports created by him still the same.
Also, if RBP is controlling ORD/WFA permissions, you just need to review your RBP roles and remove the "Report Designing Admin" (Report Canvas Designing Admin) permission.

See Also

See KBA 2302127 about roles in Analytics/WFA.

Keywords

After enabling Report Center some users can see reports Report Canvas that were not shared with them , KBA , LOD-SF-ANA-RCT , Report Center , LOD-SF-ANA , Analytics & Reporting (Ad Hoc, ORD) , How To

Product

SAP SuccessFactors Workforce Analytics all versions