SAP Knowledge Base Article - Public

2525508 - How to Process Cancelled and Unposted Goods and Services Receipt in Accounting

Symptom

You have several Cancelled Goods and Services Receipts that show as Unposted Source Documents and it is not possible to Post them.

Reproducing the Issue

  1. Go to General Ledger Work Centre.
  2. Go to the Closing Cockpit View and then the Source Documents Subview.
  3. Show Unposted and search for the Goods and Service Receipt XXX (where XXX stands for the Document ID).

In Messages, the following error is displayed:

 "Cannot process Goods and Services Receipt XXX because Purchase Order YYY not yet posted in accounting. As Goods and Services Receipt XXX contains a reference to Purchase Order YYY but Purchase Order YYY has not been posted in accounting, it is impossible to process Goods and Services Receipt XXX. Check why Purchase Order YYY has not been posted."

YYY stands for the ID of the relevant Purchase Order.

  1. Now go the the Purchase Requests and Orders Workcentre.
  2. Open the Purchase Orders View.
  3. Show All Purchase Orders and search for Purchase Order YYY.

You can see that its status is Cancelled.

Cause

It is not possible to post the follow up Documents of a Purchase Orders such as Goods and Service Receipts if it has already been cancelled.

Resolution

Since you have already cancelled the Goods and Service Receipts it is now possible to mark their cancellations as irrelevant for Accounting so that both cancellations and original documents do not appear as Unposted in the Source Documents:

  1. Go to General Ledger Work Centre.
  2. Go to the Closing Cockpit View and then the Source Documents Subview.
  3. Show Unposted and search for the associated Cancellation Document ZZZ (where ZZZ is the Document ID).
  4. Click on the Action button, chose View Business Transaction.
  5. Click on the Mark as Irrelevant button.

Both the original Goods and Service Receipt and its cancellation are now gone from Accounting.

Keywords

KBA , AP-PRO , Project Processing , How To

Product

SAP BUSINESS BYDESIGN 1708