2525342 - OnStartDateStatusChange Job Concept and Workflow - Onboarding 1.0

• Customer would like to know exact functionality of OnStartDate Job and how the UserID is updated in Onboarding 1.0.
• OnStartDate job is not updating the records

• SAP SuccessFactors Onboarding 1.0
• SAP SuccessFactors Recruiting Management

For Live Customer(s), Implementation Partner(s), and Consultant(s)

The job OnStartDateStatusChange or commonly known as OnStartDate (OSD) is a feature used by customers without Employee Central to sync user in BizX to Onboarding 1.0. Also, it changes the hired flag status of candidate in Recruiting. See more information below.

What is the purpose of OnStartDateStatusChange?

• This job is used by customers without Employee Central enabled in their SAP SuccessFactors HCM Instance
• It syncs the user's account in BizX to Onboarding 1.0 to have a seamless login experience (converts Onboarding Employee Login to be identical with UsderID in SAP SuccessFactors UDF
• It updates SAP SuccessFactors Recruiting and move candidate's status from hireable to hired

How does OnStartDateStatusChange Job Works?

• Step 1: Data Selection

All the users with either one of the below conditions fulfilled are picked up.

Who were created within X number of days from today (For example, Today’s date - Creation date < X days.

OR

Whose hire-date is in the future and last modified is within X days from today. (this is done to accommodate rehire scenario) i.e,

HireDate >=Today’s date  and Today’s date - lastModifiedDate<X days.

X day value is fetched from Hook Date range specified in the OnStartDateStatusChange job in provisioning.

• Step 2:

I. Picks each user from this list and checks if the userid is present in any of the CandidateInfoObjects’ userid field.
II. If yes, then the job skips the current user and moves on to next user in the list. Else, goes to
        step 3 for the current user.

• Step 3:

            I. Each user is picked up and his first name, last name and date of birth (if present), employee Id and ONBOARDING_ID (if pre-day 1 feature is turned on) along with his userid are sent to Onboarding Application.
            II. A search happens by:
                       - ONBOARDING_ID if it exists
                       - OR by combination of first name, last name and employee id
                       - If nothing is found by this combination, search will be done by first name, last name and date of birth OR only by combination first name, last name if date of birth does not come from Bizx.

            NOTE: to use"employee id" and "date of birth" in search, there should be index fields for necessary processes with id "EmpId" and "DateOfBirth" respectively.

            III. Onboarding application updates his ‘Employeelogin’ key with this new userid from bizx and after updating, sends the HRDataId (also know as ONBOARDING_ID or KmsUserId) back to bizx.

• Step 4:

Now using this HRDataid, we check across all the CandidateInfoObjects and get the object which matches with it and update that object with the userid.

• Step 5: Hired Status (Recruiting Management - Specific)

In this step and at the same time where EmployeeLogin in Onboarding is updated with new userId, the application updates requisition and move the candidate from Hireable to Hired state

Note

• This step is executed only in instances with RCM;
• This job will not be effective in case that you have the pre-day1 option "Use the same user id for pre-day1 user and the employee". This option is useful only if EC is used.

 In order to configure this Job, please refer implementation guide for more details.

Terminologies use in this KBA

• Creation date - The date when employee is created in SAP SuccessFactors HCM (BizX)
• Today's date - The date when OnStartDateStatusChange is run
• X - The number set in hook days of OnStartDateStatusChange 
• Last Modify Date - The date when employee account in SAP SuccessFactors HCM (BizX) is modified
• OCI - OnboardingCandidateInfo is an object under Manage Data

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