2525032 - Purchase Order not Available in Time Sheet for Project Time Recording

SAP Knowledge Base Article - Public

2525032 - Purchase Order not Available in Time Sheet for Project Time Recording

Symptom

You have created Purchase Order XXX (XXX represents the Purchase Order ID) from a project for the execution of a Service.

The Purchase Order is in status Sent and all the documents are consistent.

In the Time Sheet, this Purchase Order does not appear in the Value Selection screen for time recordings.

Reproducing the Issue

  1. Go to Home work centre.
  2. Go to Self-Services Overview view.
  3. Go to Edit Time Sheet.
  4. Select Add row.
  5. Enter the Project Task ID.
  6. Click on the Purchase Order Value Selection.

The system displays: No records found.

Cause

You have not marked the Item as Time Recording Required in the Items tab of the Purchase Order. You can see it by following these steps:

  1. Go to Purchase Requests and Orders work centre.
  2. Go to Purchase Orders view.
  3. Show All Purchase Orders.
  4. Find XXX.
  5. Select Edit.
  6. Go to the Items tab.

In the Details, you can see the Time Recording Required flag is not checked.

Resolution

A Goods and Service Receipt is expected for this Purchase Order delivery, not a time recording.

You can create this document in the Goods and Service Receipt work centre, in the Purchase Orders To Be Delivered view.

Keywords

KBA , AP-PRO , Project Processing , How To

Product

SAP Business ByDesign all versions