2519934 - Fixed Asset Supplier Invoice Cancellation Error During Depreciation Calculation - Acquisition Cost Negative

SAP Knowledge Base Article - Public

2519934 - Fixed Asset Supplier Invoice Cancellation Error During Depreciation Calculation - Acquisition Cost Negative

Symptom

You create a Fixed Asset via Supplier Invoice procurement.
In the invoice you maintain an Item Net Discount in the Deductions and Surcharges tab.
The Fixed Asset is generated.
Later you need to cancel the Supplier Invoice.
This activity results in an unposted Business Transaction of the cancellation invoice reporting an error:
An error occured during depreciation calculation for asset XYZ-X.
- Asset XYZ val.view Z (Z stands for the valuation view ID): Acquisition cost negative.

Reproducing the Issue

  1. In the General Ledger workcenter navigate to the Source Documents view.
  2. Find Cancellation invoice DEF (DEF stands for the ID of the cancellation supplier invoice).
  3. An error is displayed: An error occured during depreciation calculation for asset XYZ-X. - Asset XYZ val.view Z (Z stands for the valuation view ID): Acquisition cost negative.

When checking the original invoice you identify an Item Net Discount:

  1. In the Supplier Invoicing workcenter navigate to the Invoices and Credit Memos view.
  2. Find the original supplier invoice ABC and open it.
  3. In the Deductions and Surcharges tab you notice an Item Net Discount updating the effective Net Amount of the Invoice as well as the Net Value of the generated Fixed Asset XYZ-X.

Cause

The original Supplier Invoice ABC was posted with both, an Acquisition cost posting line as well as a Discount posting line. Both are affecting the Net Book Value of the generated Fixed Asset where the Discount Amount appears as a negative posting.
During the reversal posting, however, the original posting line with the full Fixed Asset Acquisition, i.e. Capitalization amount of the original invoice ABC is being considered first triggering the error as the actual Fixed Asset Net Book Value is lower due to the Item Net Discount. 
Currently, the Valuation check, if activated, considers every posting line separately and not alltogether, creating the possibility of the above error.

Resolution

This is current system behaviour.

But there is a workaround: It is possible to deactivate the Valuation Check Settings field for all Valuation views of the respective fixed asset.
After this, as there is no check of each posting line, the reversal invoice DEF can be posted:

To deactivate the Valuation Check:

  1. In the Fixed Asset workcenter navigate to the Fixed Assets view.
  2. Find Fixed Asset XYZ-X and press Edit- Master Data.
  3. Navigate to the Asset Valuation sub-tab.
  4. Under Current Valuation View Settings go to the Additional Parameters.
  5. Here in the Valuation Check Settings select 3-No checks.
  6. Proceed like this for all Valuation views of the Fixed Asset.
  7. Then press Save.

To post the invoice reversal:

  1. In the General Ledger navigate to the Source Documents view.
  2. Find Cancellation invoice DEF (DEF stands for the ID of the cancellation supplier invoice).
  3. Press Actions - Post Business Transaction.

This time the reversal of the Fixed Asset supplier invoice will be posted to reduce the Fixed Asset Net Book value by the Effective Net Amount of the Original Supplier Invoice.

Keywords

KBA , SRD-FIN-FA , Fixed Assets , How To

Product

SAP Business ByDesign all versions