2511368 - Cannot Cancel Line Item From Purchase Order in Status 'In Revision'

SAP Knowledge Base Article - Public

2511368 - Cannot Cancel Line Item From Purchase Order in Status 'In Revision'

Symptom

Unable to cancel the line item from Purchase Order which is in status In Revision. This issue only occurs in Ordered Purchase Order and then later on new item is added to the Purchase Order, because of which a re-approval is triggered and the approver sends back the Purchase Order for Revision.

Reproducing the Issue

1. Go to Purchase Requests and Orders work center and select the Purchase Orders view.

2. Select the relevant Purchase Order and select Edit button.

3. Select Items tab, and you see that Cancel Item button Greyed out.

 

Cause

This is system limitation, where you cannot cancel the line item from Purchase Order when the status of the Purchase Order is 'In Revision'.

Resolution

For a workaround, Click on Send Update, the Purcase Order goes for approval. Ask the Approver to Approve the Purchase order. Once the Purchase Order is approved, Cancel the line item and again click on Send Update .

OR

Change the In preparation item information such that re-approval is not required and the change is just a dummy item (make Price zero, set Invoice and GSA to not expected ). Click on Send Update. Now cancel the Item .

Keywords

Purchase order In Revision , KBA , AP-PRP , Purchase Request Processing , How To

Product

SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708