SAP Knowledge Base Article - Public

2510850 - Error Appears While Ordering Purchase Order Document

Symptom

You have created a new purchase order and trying to order it. However, system shows the below error message.

Error - Cost center ABC does not exist, is invalid or not authorized

Reproducing the Issue

  1. Go to the Purchase Requests and Orders work center.
  2. Go to the Purchase Order view.
  3. Select the relevant Purchase Order. 
  4. Select Edit and View All.
  5. Click on Check button and system shows an error message.

Cause

Purchase order was created with account assignment cost center and the cost center ABC has a valid from date in future. Since the cost center was not valid at the time of purchase order creation, system shows an error message. The validity date gets added when you add account assignment data on an item in purchase order and this cannot be updated as of now in the system which causes this error.

Resolution

This is a new requirement and would be available in one of the future releases of SAP ByDesign. Meanwhile, you can follow the below work around;

  1. Go to the Purchase Requests and Orders work center.
  2. Go to the Purchase Order view.
  3. Select the relevant Purchase Order.
  4. Select Edit and navigate to Items tab.
  5. Select Copy button for line item where cost center error is active.
  6. Remove the old line item.
  7. This will add Account Assignment with latest date and error should not appear.

Keywords

KBA , AP-PRP , Purchase Request Processing , How To

Product

SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1711