You notice that a Purchase Order ABC (where ABC stands for the Purchase Order ID) is showing up under Unposted Source Documents with the error meassage: Cannot Find Account Determination Group for Product Category XYZ (XYZ stand for the Category ID).
Reproducing the Issue
- Go to General Ledger work center.
- Go to Source Documents view.
- Show Unposted Source Documents list.
- Select the row of the respective Purchase Order.
Notice the error message: Cannot find account determination group for product category XYZ.
In the purchase order you find an item with product type Limit.
Limit items are items that are assigned a maximum value limit rather than a price in a purchase document. A limit item is used in a shopping cart or purchase order when you do not know the details of the material or service you want or the quantity that you need.
When creating a limit item in a shopping cart or purchase order, a material, service, or related expense is not specified. This information is entered later in the goods and services receipt or supplier invoice. For example, if a service, such as a repair, needs to be done, but you do not know how many hours it will take, you can add a limit item to the purchase order and assign the maximum amount that the repair can cost.
The Purchase order doesn’t have Product Type details hence the system is failed to populate the product type since the Purchase order has the limit item.
Please check if there is a reference document like a Goods and Service Receipt for this item. In the Goods and Services Receipts and in the relevant Supplier Invoices here you need to enter the Product Type (material, service), Product ID (if available), delivered quantity, net price, and delivery date, service period, or expense period.
If there is a Goods and Services Receipt, then the Supplier Invoice will already contain all of the details of the limit item then it will pull the Product Type.
Please see also Help document: Limit Items.
KBA , SRD-FIN-GL , General Ledger , How To