2505483 - GR/IR Clearing Run Not Processing All Relevant Purchase Document Items

SAP Knowledge Base Article - Public

2505483 - GR/IR Clearing Run Not Processing All Relevant Purchase Document Items

Symptom

You created a GR/IR Clearing Run for a particular Company and Set of Books. After checking, you could see that not all Purchase Document Items are being processed in the run.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Inventory Valuation Work Center.
  2. Go to Periodic Tasks > GR/IR Clearing Run View.
  3. Search and open the Run ID XXX for Set of Books ABC (XXX represents the ID of the Run and ABC represents the ID of the Set of Books).
  4. Go to Processed Successfully tab.

You see that not all Purchase Document Items have been picked by the Run. You know this by comparing the run results with GR/IR Inventories - Balance Summary report results.

Cause

A huge amount of data caused the GR/IR Clearing Run to end in a dump/time-out error.

Resolution

It is  recommended to use the field Purchasing Document from/to ID in the selection parameter. This way the run processes less Purchase Order items and will not end up in a time-out error.

We also recommend to execute a test run first, to know about the postings before executing a  run in update mode: When you face issues with the  test run, you know that it is necessary to split the run based on Purchase Order documents.

Keywords

GR/IR clearing time-out error, not all Purchase Documents processed , KBA , SRD-FIN-INV , Inventory , How To

Product

SAP Business ByDesign all versions