SAP Knowledge Base Article - Public

2494423 - Pre Day Hire Permissions and IsOnboardingUser Flag

Symptom

Customer would like to restrict permission for pre-day hires.(minimal permissions to the instance).

Environment

SAP SuccessFactors Onboarding

Reproducing the Issue

  1.  Generate report to check if 'IsOnboardingUser' has been set to 'Yes' for the Pre-Day1 user

Resolution

  1. In general whenever you create candidate, he will get assigned to 2 roles "Employee(Self service) role" and "Employee(information about other employees) role".
  2. Even if you create a group with isonboardinguserflag , candidate by default get assigned to above mentioned 2 roles along with role created with IsOnboardingUser flag.
  3. So basically you need to restrict permissions in these 2 roles and provide minimal permissions(Employee(Self service) role and Employee(information about other employees) role"

preday.png

    4. By Default, IsOnboardingUser flag will not appear in groups as mentioned in above screenshot, You need to rename one of the customizable field label(out of 15 fields, you need to replace one custom field in succession data model) as          isOnboardingUser .

In below example, custom2 field has been renamed and below changes need to be done in succession data model xml in standard element and HRIS element section.

1. <standard-element id="custom02" max-length="255" required="false" matrix-filter="false">
<label>IsOnboardingUser</label>
<label xml:lang="en-US">IsOnboardingUser</label>
</standard-element>

2. <hris-field max-length="256" id="custom-string2" visibility="both" type="LegalEntity">

<label>IsOnboardingUser</label>

</hris-field>

Note: Flag will only populate for candidates that are initiated from RCM

Keywords

Pre-day hireIsOnboardingUser flag, pre hire permission , KBA , LOD-SF-OBD-ADM , Admin Tools, Settings, Permissions , How To

Product

SAP SuccessFactors Onboarding all versions