2486868 - Fixed Asset Acquisition Error: 'An Error Occurred During Depreciation Calculation for Asset ABC Asset ABC val. View XXX: Acquisition cost negative'

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2486868 - Fixed Asset Acquisition Error: 'An Error Occurred During Depreciation Calculation for Asset ABC Asset ABC val. View XXX: Acquisition cost negative'

Symptom

You are trying to do a Manual Posting - Acquisition on an asset to lower acquisition cost to zero and you get the following error while posting:

 'An error occurred during depreciation calculation for Asset ABC

Asset ABC val. View XXX: Acquisition cost negative'.

Reproducing the Issue

  1. Go to Fixed Assets work center.
  2. Go to Fixed Assets view.
  3. Find asset ABC (ABC represents the ID of the Fixed Asset).
  4. Click Manual Posting - Acquisition.
  5. Fill in all necessary data.
  6. Click Simulate.

The error 'An Error Occurred During Depreciation Calculation for Asset ABC Asset ABC val. View XXX: Acquisition cost negative' is thrown.

Cause

The reason for the error message is that the Fixed Asset total amount has acquisitions from previous and current years, and when the Manual Posting amount is bigger than the amount for each individual year the error occurs.

You can check the amount of each period following these steps:

  1. Go to Fixed Assets work center.
  2. Go to Fixed Assets view.
  3. Find the Fixed Asset ID ABC.
  4. Click View All.
  5. Go to Values tab.
  6. Go to Book Values subtab.
  7. Choose one year at a time.

 The information will be on Acquisition Cost line, on row Posted.

 

Resolution

In order to do the Manual Posting - Acquisition you need to post separately the amount of each year.

You need to do one manual posting for previous years and one manual posting for current year.

Previous years posting:

  1. Go to Fixed Assets work center.
  2. Go to Fixed Assets views.
  3. Find asset ABC.
  4. Click Manual Posting - Acquisition.
  5. In Transaction Currency Amount field put in amount added to asset on previous years.
  6. Set Relating To: 2 - Previous Years.
  7. Click Post.

Current year posting:

  1. Go to Fixed Assets work center.
  2. Go to Fixed Assets views.
  3. Find asset ABC.
  4. Click Manual Posting - Acquisition.
  5. In Transaction Currency Amount field put in amount added to asset on current year.
  6. Set Relating To: 1- Current Year.
  7. Click Post.

 As a result, you are able to post the acquisitions successfully.

 

Keywords

KBA , SRD-FIN-FA , Fixed Assets , How To

Product

SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1702