2485074 - How to Make Changes to Goods Receipt that is in Status Released and is also Invoiced

SAP Knowledge Base Article - Public

2485074 - How to Make Changes to Goods Receipt that is in Status Released and is also Invoiced

Symptom

 Unable to make changes in a Goods Receipt which is in status Released also for which has an exisiting Invoice which is Posted( Invoice may be in any Status)

Reproducing the Issue

  1. Go to Goods and Service Receipts work center
  2. Go to Receipts and Returns View
  3. Select the relavent Goods receipt and select Edit

where you can see that status is released and system does not allow you to make any changes

Cause

Once the Goods receipt is Released(or Cancelled) it is not allowed for any changes to be made as its known behaviour.

Resolution

You are allowed to Cancel the Goods receipt and then Create new Goods Receipt with correct details and then link the correct Goods receipt to the Invoice  in any Status

Follow the below steps to Cancel the Invoice

  1. Go to Goods and Service Receipts work center
  2. Go to Receipts and Returns View
  3. Select the relavent Goods receipt and select Edit
  4. Select the button Cancel Goods and Service Receipt
  5. Enter Posting Date and Delivery note ID and then select Post

 Then Create New Goods Receipt in the same way you created the Goods receipt initially

 Follow the below steps to Link the  new Goods Receipt to the desired Invoice

  1. Go to Supplier Invoicing work center
  2. Go to Supplier Invoices and Credit Memos View
  3. Select the relavent invoice and select Edit
  4. Navigate to Items tab,then  go to  Cost Distribution Sub tab
  5. Select Edit cost Distribution

Here you can enter the desired quantity against the desired Goods Receipt ID as appearing under Reference Item Column

 

Keywords

KBA , AP-GSP , Goods and Service Acknowledgement , How To

Product

SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1711