SAP Knowledge Base Article - Public

2482587 - Migration of Bill of Exchange (Receivables) documents (from legacy system)

Symptom

Migration of Bill of Exchange documents from legacy systems are currently not directly supported.

In case you already migrated Bill of Exchange documents and cannot process them as Bill of Exchange documents, please revert them and use the described work around.

Reproducing the Issue

Migrated Bill of Exchange Documents cannot be processed any further as usual when compared to in the ByD system created Bill of Exchange documents.

Cause

Migration of Bill of Exchange documents from legacy systems and their further processing in ByDesign are currently not directly supported.

 

Background information

Bill of Exchange documents are special receivables and are posted to a special G/L account. This can be seen in the Customer Account Monitor in the General Monitor.

In the “Trade Receivables” tab, the Bill of Exchange documents are not visible in the standard Invoices / Payments as they are not standard receivable documents, check sub-tab “Postings“ for them.

During Migration of Customer Invoices (CI) rsp. Bill of Exchange documents, these are therefore also handled differently in regards to G/L accounts:

Document G/L account - Debit G/L account - Credit
Migrated CI  411100 - Customer of goods/services 892010 - Initial Data Carry Forward Accounts Receivable
Migrated BoE 413000 - Customer Bill of exchange 892010 - Initial Data Carry Forward Accounts Receivable

Note: G/L account for migrated accounts receivable are the same, no matter whether BoE or CI, as only one G/L account can be defined for those migrated accounts receivable! (see also BC Chart of Account, Account Determination view)
Also note that these are example G/L accounts, they can be differing from your account set-up.

Resolution

Current inconsistencies arising during the dedicated migration of Bill of Exchange documents may be overcome by a workaround that warrants consistency of all associated G/L postings and customer account status. Bill of Exchange documents will be re-generated and the standard payment and clearing process including handling of contingent liabilities for these documents may thus be executed. We recommend the following steps:

1. Reversal of Migrated BoE  (only relevant if BoE documents have been generated via the dedicated migration process for Bill of Exchange already)
2. Migration of BoEs with different migration type  “Open Items Receivable”
3. “Converting” these as CI migrated BoE documents to Bill of Exchange documents in the ByD system – via manual payment with payment method “Bill of Exchange Receivable”….

Please see attached document for more details.

 

NOTE: This is also recommended for Bill of Exchange documents Payables, in this case please check for the corresponding handling as SRM documents.

 

Keywords

KBA , AP-SDM , Supply and Demand Matching , How To

Product

SAP Business ByDesign all versions