SAP Knowledge Base Article - Public

2450627 - How to Assign an Invalid Employee to a Past Project Task?

Symptom

You are trying to add an employee to a project task in the past but the employee is no longer part of the company on the day of the change.

When entering the Employee's name, you get the message No records found in the Value selection. When you add the Employee's name directly and press enter, you get the error message Employee XYZ does not exist.

Reproducing the Issue

  1. Go to Project Management work center.
  2. Go to Projects view.
  3. Show all.
  4. Find ABC (ABC represents the Project ID).
  5. Edit - Project Plan.
  6. Go to Work tab.
  7. Add a new line.
  8. Enter XYZ in Team member field (XYZ represents the Employee's name).

You get the error message Employee XYZ does not exist.

Cause

If you enter the name of employee or a part of it, the system will search for an employee valid for the current date (today) with this name. This is done independently of the dates in the project task or service. It is expected system behaviour that the employee would not be found because they are not employed on the current date.

Resolution

You enter the Employee ID rather than the name to assign that employee to the task and service. The reason for this is that with the Employee ID, the checks are fulfilled using the project start date and not the current date.

Keywords

KBA , AP-PRO , Project Processing , How To

Product

SAP BUSINESS BYDESIGN 1611 ; SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1608 ; SAP Business ByDesign 1702 ; SAP Business ByDesign 1711