Symptom
- How to add a custom field in the User Data File (UDF)?
- How to avoid a field from appearing in the User Data File (UDF) when exporting it?
- How to change the fields that will be visible in User Data File (UDF)?
- How to change the orders the fields will appear in User Data file (UDF)?
Environment
SAP SuccessFactors HXM Suite
Resolution
- This can be achieved by changing the instance data model.
- If done via provisioning it must be performed by your implementation partner. For the case you don't have one, you can raise a support case under the component LOD-SF-PLT-PRV.
- It can also be done via Manage Business Configuration (BCUI)
# via Manage Business Configuration:
- Go to Manage Business Configuration
- navigate to Employee Profile > View Template > sysUserDirectorySetting > sysAllUserDirectorySetting
- Click Details
- You can re-order the standard elements with the arrows
- Click Finish
- Click Save
# For implementation partners and support engineers:
The fields will appear in the User Data File according with the same order they're in the data model's "User Directory Setting(Entire Ordered List)" section.
Example:
- Data model visualization:
<standard-element-ref refid="username"/>
<standard-element-ref refid="firstName"/>
<standard-element-ref refid="lastName"/>
- User Data File visualization:
"Username","First Name","Last Name".
To effective change it, go through the following steps:
- Go to the instance Provisioning page and download the data model;
- Open it and go to the "User Directory Setting (Entire Ordered List)" section;
- Perform the needed changes (add, remove or re-order fields) and save the file;
- In Provisioning, import the changed data model;
- The changes will now take effect in the data model.
You can check the results of your changes by exporting a template of your User Data File in either Employee Import or Export features.
Notes:
- A few columns like STATUS, USERID,ASSIGNMENTUUID are system driven and placing cannot be change.
- The turnover time for change request in support is 3-4 weeks;
- We strongly advise performing a backup of data model before doing the changes and importing it again.
See Also
2751107 - How to download the template for Employee Import?
Editing a User Information Field for People Profile with BCUI
Keywords
Employee import, Employee export, changes on UDF, User Data File, add fields, remove fields, BCUI, Manage Business Configuration , KBA , LOD-SF-PLT , Platform Foundational Capabilities , LOD-SF-PLT-PRV , Provisioning Changes , LOD-SF-PLT-UEX , Employee Export Issues , LOD-SF-PLT-UIM , Employee Import Issues , LOD-SF-EC-BCI , Manage Business Configuration (BCUI) & Data Models (XML) , How To