LMS Administrators may need to configure their system in a way that prevents users from adding internal content to Collections.
Learning Management System (LMS) version 1602 and above
Currently, there is no setting in the LMS that allows discriminating between internal and external contents when it comes to creating or editing Collections in both user and admin side of the system.
A possible workaround tested by Support consists in the following steps:
- create a new catalogue that includes all the internal contents in the instance (items can be searched with criteria such as "item source= INTERNAL")
- in this newly created catalogue, in the basic details section you will need to set "User Generated Content=NO". This will prevent the users from adding the items in this catalogue to a Collection.
Another possible workaround would be to prevent users from creating Collections all-together, this is controlled by the workflow "Author Collection".
The Administrators will still have the option to use the items in Collections though and as part of this workaround, we would recommend instructing the administrators to not use internal contents in the Collections.
As there is currently no setting available int he LMS to discriminate between internal and external contents used in the Collections, Support advises the customers who would like to use such feature to submit an enhancement request as per the KBA attached to this one.
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