SAP Knowledge Base Article - Public

2391045 - How Exchange Rate Calculation Differs in an Expense Report

Symptom

You see that the Exchange Rate defaulted for a new added expense is different from the Exchange Rate applied for the previous created expense.

Environment

SAP Cloud for Travel and Expense.

Reproducing the Issue

  1. Go to Cockpit workcenter.
  2. Go to All Expense reports view.
  3. Select the Expense report with Itemization.
  4. Click the Print Preview button.

You observe that the Exchange Rate defaulted for a new added expense is different from the Exchange Rate applied for the previous created expense.

Cause

The Exchange Rate of the first expense will be defaulted with the system rate.

For the n+1 expense the following rule applies:

If the exchange rate of the previous expense is changed manually and both expenses and payment currencies had not been changed, the manually exchanged rate will be taken and not the system rate.

Consequently "Changed manually“ means, that the rate of the previous expense is not the same as maintained in the system. When the rates get changed in the meanwhile this leads to different rates.

Resolution

This is the expected system behavior.

Keywords

KBA , SRD-FIN-ERM , Travel and Expense Management , LOD-TEM-ER-COR , Core BOs - Expense Report, Expense Arrangement , How To

Product

SAP Cloud for Travel and Expense all versions