2366029 - Dynamic Member Lists in SAP Jam

SAP Knowledge Base Article - Public

2366029 - Dynamic Member Lists in SAP Jam

Symptom

A new feeture, entitled 'dynamic member lists ' is available from the R393 (also known as 1608) release of SAP Jam. 

 

 

Cause

When working with groups especially in medium to large sized organizations, it may become difficult to recognize who should be invited to a group. 

Resolution

Published member lists can offer a means to save time in inviting users one by one. They can be created by manually adding existing SAP Jam users, importing another member list, pasting a list of comma-separated email addresses or importing a CSV file with comma separated email addresses.

Dynamic member lists are based on matches between profile field conditions and the values in a person's SAP Jam profile; if there's a match, that person is automatically added to the member list. Whenever a member list is updated, the groups using that member list will be automatically updated with member changes.

Profile-based dynamic member lists:

This feature can be found by navigating to 'Admin', 'Users & Members Lists' and clicking on the 'New Dynamic Member List' button

When a company administrator creates a dynamic member list, they can now apply profile rules to that list. They can then click 'Preview' to see a list of the member names.

 dml1.jpg

Below shows an example of selecting one or more profile fields from the Options drop-down menu to creat the rule: 

dml2.jpg

 

When profile changes occur that impacts a member list based on a particular profile rule (e.g., a specific job location serves as the membership rule, and a member no longer belongs to that location; someone new has joined the same job location), the member list will be updated to include or exclude members per the rule. Groups that use the member list will also automatically update to reflect the change in members (e.g., per the previous example, the member who no longer has the same job location is removed from the group).

 

 

Please note: Automatic updates for larger member lists may take more time to propagate back to groups that use the member list.

 

 

Group invites and member lists:

Group administrators can now add member lists to a group by clicking the Required Member Lists tab on the Invite page, and then typing the name of the member list. The members of the member list are automatically added to the group and have the same ability to interact with the group as other non-member list added group members (e.g., selecting specific members from a member list and adding them to private folders).

Below shows adding a member list to a Group: 

 dml3.jpg

 

 Below shows an example of a Member list added three new members to new group with 1 existing member for total of four members: 

 dml4.jpg

 

Misc:  When setting up rules for a dynamic member list, company administrators can now select SCIM fields such as Cost Center.

 

 

Please note that: 

  • Groups that contain member lists cannot be moved to subgroups.

  • Groups members who were added via a list cannot choose to leave a group, however they can unfollow the group feed as an alternative.

  • For the November 2016 release, Auto groups will be converted to regular groups. If they use profile-based rules, then those rules will be applied to a corresponding dynamic member list.

 

 

Keywords

KBA , dynamic list , LOD-SF-JAM , SAP Jam , How To

Product

SAP Jam Collaboration all versions